Legal Front Desk & Admin Coordinator

On Call Counsel; Melville (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Employee assistance

Childcare assistance

Paid holidays

Longevity bonuses

Job summary

On Call Counsel in New York is seeking a receptionist for its busy law firm. The role requires excellent communication, solid computer skills, and comfort in a fast-paced environment.

You will greet visitors, route calls, schedule meetings, process mail, manage supplies, and support the firm’s leadership. This entry-level position offers stability, growth, and exposure to the legal field.

Candidates should have general office experience and a professional demeanor; confidentiality is essential.

Qualifications

• Excellent communication skills and computer proficiency.
• Comfortable in a fast-paced law firm environment.
• Strong general office skills and reliability.

Responsibilities

• Greet and assist clients, visitors, and vendors professionally.
• Answer and direct incoming calls; relay messages.
• Schedule and confirm attorney and staff appointments.
• Process, scan, and distribute incoming mail; prepare outgoing mail and courier deliveries.
• Track and maintain inventory of office supplies; order items as needed.
• Support executive administrative needs of the firm’s owner, including calendar.
• Coordinate with vendors, including IT management company and courier services.
• Assist with general administrative duties such as document preparation, scanning, filing, and data entry.
• Monitor firm email and route inquiries appropriately.
• Ensure timely and organized filing of client documents in the case management system.
• Maintain strict confidentiality of all client and internal firm matters.

Skills

Communication skills

Computer skills

Job description

On Call Counsel in New York is seeking a receptionist for its busy law firm. The role requires excellent communication, solid computer skills, and comfort in a fast-paced environment.

You will greet visitors, route calls, schedule meetings, process mail, manage supplies, and support the firm’s leadership. This entry-level position offers stability, growth, and exposure to the legal field.

Candidates should have general office experience and a professional demeanor; confidentiality is essential.