Legal Executive Assistant (Global Law Firm)

Kay Search Group; New York (NY); Hybrid; USD 99,000 - 121,000; Full time

Benefits offered by this job

Full benefits

Bonus

Tuition reimbursement

401K+

Job summary

Globally Recognized AM 100 Law Firm in New York, NY, is seeking a Legal Executive Assistant to provide concierge-level support to senior executives and teams. The role includes travel/visa coordination, document management, and complex project handling with cross‑department collaboration to ensure superior client service.

Work is hybrid with a US-based firm culture that emphasizes initiative, growth, and a rewarding career path.

Qualifications

• Bachelor's Degree required.
• 2+ years of administrative experience in a law firm.
• Travel visa and immigration forms experience is a plus.
• Proficiency with Microsoft Excel, Word, and PowerPoint.
• Excellent verbal and written communication; ability to handle sensitive matters with discretion.

Responsibilities

• Coordinate complex travel requests, including visa materials and passport renewal applications.
• Assist with calendaring, time records, and expense reports for attorneys.
• Develop project strategies to ensure timely task completion and support department initiatives.
• Coordinate with internal staff and other firm offices domestically and internationally.
• Prepare materials for presentations, conferences, and organize video calls.
• Prepare engagement letters and memos; assist with new matter conflicts and onboarding.
• Support business development efforts and coordinate with Marketing on activities.

Skills

Interpersonal communication

Independent work

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Position: Legal Executive Assistant (Global Law Firm)

Location: New York, NY (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary up to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary for Legal Executive Assistant:

A U.S. based Law Firm is actively seeking a Legal Executive Assistant This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities for Legal Executive Assistant:

• Coordinate complex travel requests, including the procurement of visa-related materials and passport renewal applications
• Assist with calendaring and scheduling requests, enter attorneys' time records, and submit attorneys' expense reports
• Develop project strategies to ensure efficient completion of tasks and assist with Department initiatives and special projects
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work, and coordinate with other Firm offices, both domestic and international
• Assist with preparing materials for presentations and conferences, as well as organizing and facilitating conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters, and assist with the new-business conflicts process
• Assist in promoting business development, entering business activities, and coordinating with the Marketing department

Requirements for Legal Executive Assistant:

• Bachelor's Degree required
• 2+ years of related administrative experience in a law firm
• Understanding or experience working with travel visa and immigration forms a plus
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality