Legal Executive Assistant, Real Estate & Regulatory

Brown Rudnick LLP; Hartford (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

Brown Rudnick LLP is seeking an experienced Legal Executive Assistant to support attorneys in the Real Estate and Regulatory practice. The role emphasizes organization, confidentiality, and proactive partnership in a fast-paced legal setting.

Responsibilities include due diligence, closings, calendar management, drafting and proofreading documents, and assisting with client invoices and travel logistics. The ideal candidate will bring 3+ years of EA experience in a law firm or related setting.

Qualifications

• 3+ years of experience as an Executive Assistant in a law firm, real estate brokerage, or regulatory agency providing support in a fast-paced setting.
• Demonstrated discretion and ability to handle confidential information with professionalism.
• Strong written and verbal communication skills with a professional and approachable tone.

Responsibilities

• Support real estate transactions, including due diligence, closings, signature coordination, title review, and preparation of closing books.
• Coordinate submissions to regulatory agencies and assist with government inquiries and compliance-related matters.
• Manage calendars in Outlook with confidence, handling a high volume of meetings, appointments, and deadlines while anticipating needs before they arise.
• Draft, revise, format, and proofread legal documents, correspondence, regulatory filings, and transaction-related materials.
• Accurately enter attorney time records into the billing system to support timely and efficient financial processes.
• Maintain organized matter files, compliance records, and electronic document management systems.
• Coordinate travel logistics and detailed itineraries.
• Assist with the preparation of client invoices, collaborating with the billing department and sending selected bills directly to clients with clear and accurate communication.
• Engage with clients professionally and independently when needed to provide exceptional support and service.
• Manage incoming calls with warmth and professionalism, ensuring messages and inquiries are routed thoughtfully and efficiently.
• Support department-specific initiatives, including special projects and ongoing responsibilities like tracking, reporting, and presenting key information.
• Juggle multiple tasks and priorities with grace and resilience in a fast-paced environment, always keeping the bigger picture in mind.
• Maintain and update client files, ensuring information is current and accessible.
• Embrace additional responsibilities as needed, contributing to a positive, team-oriented work environment.

Skills

Microsoft Office

Communication skills

Multitasking

Tools

Outlook

Excel

PowerPoint

Job description

Brown Rudnick LLP is seeking an experienced Legal Executive Assistant to support attorneys in the Real Estate and Regulatory practice. The role emphasizes organization, confidentiality, and proactive partnership in a fast-paced legal setting.

Responsibilities include due diligence, closings, calendar management, drafting and proofreading documents, and assisting with client invoices and travel logistics. The ideal candidate will bring 3+ years of EA experience in a law firm or related setting.