Legal Executive Assistant - Real Estate & Regulatory

Brown Rudnick LLP; Hartford (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

Brown Rudnick LLP is seeking an experienced Legal Executive Assistant to support attorneys in the Real Estate and Regulatory practice. The role emphasizes organization, confidentiality, and proactive partnership in a fast-paced legal setting.

Responsibilities include due diligence, closings, calendar management, drafting and proofreading documents, and assisting with client invoices and travel logistics. The ideal candidate will bring 3+ years of EA experience in a law firm or related setting.

Qualifications

• 3+ years of experience as an Executive Assistant in a law firm, real estate brokerage, or regulatory agency providing support in a fast-paced setting.
• Demonstrated discretion and ability to handle confidential information with professionalism.
• Strong written and verbal communication skills with a professional and approachable tone.

Responsibilities

• Support real estate transactions, including due diligence, closings, signature coordination, title review, and preparation of closing books.
• Coordinate submissions to regulatory agencies and assist with government inquiries and compliance-related matters.
• Manage calendars in Outlook with confidence, handling a high volume of meetings, appointments, and deadlines while anticipating needs before they arise.
• Draft, revise, format, and proofread legal documents, correspondence, regulatory filings, and transaction-related materials.
• Accurately enter attorney time records into the billing system to support timely and efficient financial processes.
• Maintain organized matter files, compliance records, and electronic document management systems.
• Coordinate travel logistics and detailed itineraries.
• Assist with the preparation of client invoices, collaborating with the billing department and sending selected bills directly to clients with clear and accurate communication.
• Engage with clients professionally and independently when needed to provide exceptional support and service.
• Manage incoming calls with warmth and professionalism, ensuring messages and inquiries are routed thoughtfully and efficiently.
• Support department-specific initiatives, including special projects and ongoing responsibilities like tracking, reporting, and presenting key information.
• Juggle multiple tasks and priorities with grace and resilience in a fast-paced environment, always keeping the bigger picture in mind.
• Maintain and update client files, ensuring information is current and accessible.
• Embrace additional responsibilities as needed, contributing to a positive, team-oriented work environment.

Skills

Microsoft Office

Communication skills

Multitasking

Tools

Outlook

Excel

PowerPoint

Job description

We strive to be enterprising, respectful, inclusive, insightful, and tenacious in every aspect of our business, including our interactions with clients, colleagues, and the communities where we have a presence. We rely on these core values to serve clients in key practice areas and industries – the pillars of Brown Rudnick: crisis management, which includes restructuring, investigations, and special situations; global litigation; life sciences; technology; and brand and reputation management.

This Legal Executive Assistant (LEA) will provide essential administrative and legal support to attorneys and legal professionals within our Real Estate and Regulatory practice. The ideal candidate will be someone who is organized, detail-oriented, and enjoys being a reliable, proactive partner in a fast-paced legal environment.

Responsibilities

• Support real estate transactions, including due diligence, closings, signature coordination, title review, and preparation of closing books.
• Coordinate submissions to regulatory agencies and assist with government inquiries and compliance-related matters.
• Manage calendars in Outlook with confidence, handling a high volume of meetings, appointments, and deadlines while anticipating needs before they arise.
• Draft, revise, format, and proofread legal documents, correspondence, regulatory filings, and transaction-related materials.
• Accurately enter attorney time records into the billing system to support timely and efficient financial processes.
• Maintain organized matter files, compliance records, and electronic document management systems.
• Coordinate travel logistics and detailed itineraries.
• Assist with the preparation of client invoices, collaborating with the billing department and sending selected bills directly to clients with clear and accurate communication.
• Engage with clients professionally and independently when needed to provide exceptional support and service.
• Manage incoming calls with warmth and professionalism, ensuring messages and inquiries are routed thoughtfully and efficiently.
• Support department-specific initiatives, including special projects and ongoing responsibilities like tracking, reporting, and presenting key information.
• Juggle multiple tasks and priorities with grace and resilience in a fast-paced environment, always keeping the bigger picture in mind.
• Maintain and update client files, ensuring information is current and accessible.
• Embrace additional responsibilities as needed, contributing to a positive, team-oriented work environment.

Qualifications

• 3+ years of experience as an Executive Assistant in a law firm, real estate brokerage, or regulatory agency providing support in a fast-paced setting.
• Demonstrated discretion and ability to handle confidential information with professionalism.
• Strong written and verbal communication skills with a professional and approachable tone.
• Proficiency in Microsoft Excel, PowerPoint, and Outlook for scheduling, presentations, and data management.
• Strong understanding of legal billing and timekeeping practices (preferred).
• Ability to multitask effectively and manage competing priorities.
• Excellent attention to detail and strong proofreading skills.
• Proactive, polished, and able to work independently with minimal supervision.
• Understanding of how to navigate a corporate or professional office environment.

Who We Are

Brown Rudnick is a leading international law firm that provides exceptional, client-driven service in global litigation, crisis management (restructuring, investigations and special situations), brand and reputation management, life sciences and technology. We advise on high-profile cross-border matters while providing the kind of personal attention to clients that is typically found at boutiques. Our enterprising and tenacious lawyers serve our clients around the globe from offices in key financial centers in the U.S. and the U.K., and have been recognized by, among others, Chambers & Partners, Legal 500, Benchmark Litigation and Law360 for excellence in their fields.

Salary range based on experience level and location is estimated to be in the range of $60,000-80,000.

Brown Rudnick LLP is an Equal Opportunity Employer, committed to recruiting, developing, and advancing talented professionals from all backgrounds across the spectrum of diversity. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, ethnicity, color, ancestry, religious beliefs, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity and/or expression, age, national origin, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or another protected characteristic, all as defined by applicable laws.