Legal Administrative Assistant (LAA) Floater

Considine Search; New York (NY); Hybride; USD 63 000 - 79 000; Plein temps

Résumé du poste

Considine Search seeks a Legal Administrative Assistant Floater in New York, NY. The role supports attorneys and staff across practice areas, with overflow duties and back-up coverage. It is a hybrid position requiring in-office presence three days a week, plus another onsite day every other week, typically 9:30 a.m.–6:00 p.m.

ET, with potential overtime. The LAA Floater handles filing, travel coordination, billing prep, calendar management, and document preparation, ensuring accurate, timely

Qualifications

• Two years of experience in an administrative support capacity in a legal or professional services environment.
• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint.
• Experience formatting legal pleadings, drafting simple correspondence, and proofreading is a plus.
• Excellent written and oral communication skills.
• Ability to work in a fast-paced environment and deliver work efficiently.

Responsabilités

• Maintain organized paper and electronic files; design and implement organizational systems.
• Coordinate and modify complex travel arrangements, including international travel.
• Prepare expense reports.
• Photocopy and scan materials as needed.
• Prepare materials related to the firm’s billing process; time-entry and diarizing.

Connaissances

Administrative support

Excellent communication

Attention to detail

Client service orientation

Teamwork

Time management

Independent with accountability

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

New York, NY

Summary

A well-regarded national law firm seeks a Legal Administrative Assistant (LAA) Floater to serve as an essential member of law firm operations. The LAA Floater will provide a broad range of legal administrative support to attorneys as well as overflow and back-up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide world-class service to internal and external clients.

This hybrid role requires in-office presence in the New York office at least three days a week with a fourth onsite day every other week. Onsite expectations are Tuesday, Wednesday, Thursday, and one Friday every other week. This is a Monday through Friday, 9:30 a.m. to 6:00 p.m. ET shift with the opportunity for night and weekend overtime.

Responsibilities

• Maintain organized paper and electronic files; design and implement organizational systems where appropriate
• Coordinate and modify complex travel arrangements, including international travel, as directed
• Prepare expense reports
• Photocopy and scan materials as needed
• Prepare all materials related to the firm’s billing process in an efficient, timely manner
• Maintain calendars, schedule meetings, book conference rooms, and make reservations as needed
• Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner
• Maintain contact management system and manage contact communication processes as needed
• Complete daily diaries for timekeepers accurately and on time
• Type, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
• Proofread work products to ensure they are complete and accurate
• Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
• Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
• Participate in firm-provided training programs and apply learned skills to work products
• Maintain a neat, clean work area
• Other duties as assigned

Qualifications

• Two years of experience in an administrative support capacity in a legal or professional services environment
• Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion
• Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint
• Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
• Experience with intellectual property and/or litigation is preferred but not required
• Excellent written and oral communication skills
• Strong attention to detail and outstanding organizational skills
• Strong client service orientation
• Demonstrated ability to listen to others, follow instructions, and accept feedback
• Ability to work effectively with others
• Ability to work independently with a strong sense of accountability
• Flexibility to work outside standard business hours as needed
• Ability to commute to and from the firm office location on a regular basis
• Ability to lift and transport up to 10 lbs

Salary: $63,400.00-$79,300.00, plus overtime and bonus
Date Active: 10/7/2026
Exempt/Not Exempt: Non-Exempt