Legal Practice Assistant (Global Law Firm)

Kay Search Group; New York (NY); Hybride; USD 99 000 - 121 000; Plein temps

Avantages offerts par ce poste

Paid overtime

Full benefits

Bonus

Tuition reimbursement

401K+

Résumé du poste

A U.S. based law firm is actively seeking a Legal Practice Assistant to provide concierge-style, high-level support to executives and teams, including travel/visa coordination, document management, business development, and other complex projects. The role collaborates across firm departments to ensure superior client service.

The firm champions growth, initiative, and a rewarding career, offering hybrid NY-based work and opportunities to join a growing team.

Qualifications

• Bachelor's degree required.
• 2+ years of administrative experience in a law firm.
• Strong Microsoft Office skills and confidentiality.

Responsabilités

• Coordinate complex travel requests, including visa materials and passport renewals.
• Assist calendars, time entry, and expense reports submission.
• Develop strategies to ensure efficient task completion and support department initiatives.
• Coordinate with Firm departments and offices domestically and internationally.
• Prepare materials for presentations and organize conferences/video calls.
• Prepare engagement letters and new matter memos; assist with conflicts checks.
• Assist in promoting business development with marketing coordination.

Connaissances

Law firm admin

Interpersonal skills

Communication skills

Independent worker

Confidentiality

Formation

Bachelor's Degree

Outils

Microsoft Excel

Microsoft Word

PowerPoint

Description du poste

Position: Legal Practice Assistant (Global Law Firm)

Location: New York, NY (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary up to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary for Legal Practice Assistant:

A U.S. based Law Firm is actively seeking a Legal Practice Assistant This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities for Legal Practice Assistant:

• Coordinate complex travel requests, including the procurement of visa-related materials and passport renewal applications
• Assist with calendaring and scheduling requests, enter attorneys' time records, and submit attorneys' expense reports
• Develop project strategies to ensure efficient completion of tasks and assist with Department initiatives and special projects
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work, and coordinate with other Firm offices, both domestic and international
• Assist with preparing materials for presentations and conferences, as well as organizing and facilitating conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters, and assist with the new-business conflicts process
• Assist in promoting business development, entering business activities, and coordinating with the Marketing department

Requirements for Legal Practice Assistant:

• Bachelor's Degree required
• 2+ years of related administrative experience in a law firm
• Understanding or experience working with travel visa and immigration forms a plus
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality