Legal Executive Assistant - Corporate

Aspen Careers, LLC; Pittsburgh (Allegheny County); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Profit sharing

Growth opportunities

Free parking

Job summary

Aspen Careers, LLC partners with a global law firm in Pittsburgh, PA to identify a Legal Executive Assistant. This role supports attorneys and C-suite, ensuring efficient operations in a high-demand legal environment.

You will manage calendars, coordinate complex travel, draft and format legal documents, assist with billing and time entry, and maintain confidential files. The position offers professional growth and a collaborative culture.

Qualifications

• 5+ years supporting attorneys and C-suite in a law firm.
• Strong proficiency in Microsoft Office Suite and legal terminology.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare, format, and proofread legal documents, including pleadings and reports.
• Manage Outlook calendars, schedule meetings, and coordinate complex travel itineraries.
• Assist with billing, time entry, and compliance-related tasks.
• Maintain legal files and manage electronic case records.
• Serve as a liaison with clients, courts, and internal departments.

Skills

Legal support

MS Office

Client liaison

Calendaring

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Office Suite

3E Billing

Job description

Join a High-Performing & Supportive Legal Team – Legal Executive Assistant Opportunity in Pittsburgh!

Aspen Careers is partnering with a global law firm to find a Legal Assistant for their Pittsburgh, PA office. This is a fantastic opportunity to contribute to a respected legal team while providing essential administrative support to the “Rainmaker” of the firm.

Why You Should Apply:

• Support a team of attorneys in the corporate and trademark practice areas and c-suite executives
• Prepare, format, and proofread legal documents, including pleadings, agreements, and reports
• Manage Outlook calendars, schedule meetings, and coordinate complex travel itineraries
• Handle document production: drafting correspondence, creating templates, and facilitating court filings
• Assist with billing, time entry, and compliance-related tasks
• Maintain legal files and manage electronic case records
• Serve as a liaison with clients, courts, and internal departments

The Ideal Candidate:

• High school diploma required/Bachelor’s degree preferred
• 5+ years supporting attorneys and c-suite in a law firm
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); 3E Billing experience is a plus
• Ability to handle confidential information with discretion
• Solid understanding of legal terminology and documentation

About the Firm:

• Internationally respected law firm with a strong local presence
• Known for exceptional client service, professional development, and collaborative culture
• Committed to innovation, diversity, and employee growth

What is in it for You?

• Generous compensation and benefits package
• Very favorable profit sharing & merit/firm bonuses
• Opportunity for growth
• Collaborative work environment
• Free parking