Legal/Executive Assistant

Rockingham County Virginia; Virginia (MN); On-site; USD 42,000 - 58,000; Full time

Job summary

Rockingham County Virginia is seeking an administrative professional to provide confidential support to the County Administrator, County Attorney, and Board of Supervisors. The role serves as Deputy Clerk to the Board and handles meeting packets, minutes, and notices.

Responsibilities include drafting and certifying documents, coordinating mail, travel, and meetings, and maintaining detailed legal records and calendars. Equal opportunity employer with office-based duties.

Qualifications

• Associate’s degree in related field or equivalent experience.
• Excellent typing and organizational skills.
• Ability to handle confidential information and multiple priorities.

Responsibilities

• Provide administrative support for Board of Supervisors meetings: prepare packets, publish minutes, and draft notices.
• Draft, certify and organize documents; serve as receptionist; manage mail and travel arrangements.
• Draft orders and legal documents; maintain records, calendars, and electronic files.
• Maintain paper and electronic filing systems and update County Code as needed.
• Coordinate public notices and filing deadlines; assist with special events.

Skills

Typing skills

Organizational skills

Education

Associate’s degree or equivalent experience

Tools

Office software

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options".

Job Opportunities

Use the County Jobs tab to search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.

• Employment Status: Full-Time
• FLSA Status: Non-Exempt
• Experience Required: Associate’s degree in related field or equivalent experience
• Minimum Education Requirements:Associate’s degree or equivalent related experience
• Direct Supervisor:County Administrator
• Primary Work Location: Office setting
• Physical requirements: This is sedentary work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects
• Certification: Notary Public

Job Summary: Provide administrative support of a complex and confidential nature for the County Administrator, County Attorney, and Board of Supervisors. Also serves as Deputy Clerk to the Board of Supervisors.

Essential Job Functions

• Provide administrative support for Board of Supervisors meetings by preparing background information; publishing and distributing meeting packets; notifying appropriate individuals; attending meetings, drafting, publishing, recording, and safekeeping minutes; and drafting follow-up correspondence, public notices, and memoranda
• Provide confidential administrative support for County Administrator, County Attorney, Assistant County Administrator, County Legal Staff, and Board of Supervisors by drafting, preparing, and certifying documents; serving as receptionist; organizing, prioritizing, and distributing mail; and coordinating meeting and travel arrangements
• Draft orders and legal documents for County Attorneys, communicate and respond to requests from social workers and court clerks; use specialized software to maintain detailed records for clients, as well as physical files; and maintain electronic calendars of court hearings
• Draft pleadings, perform legal research, and manage discovery for cases
• Maintain paper and electronic document and information files, including document imaging system; coordinate updates to the County Code, and maintain indexed filing systems (General, Legal, Contracts and Deeds, Board Meeting Information, and Minute Books)
• Assume responsibility for a wide variety of administrative functions and details by coordinating office procedures, ensuring that public notices are prepared and published in a timely manner, maintaining a record of suspense dates requiring action by County Administrator, County Attorney or Board, organizing special events and meetings, and overseeing annual filing of Virginia Statement of Economic Interests and Real Estate Holdings as required by state law

Knowledge

• Administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology
• Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources

Skills

• Mastery of typing skills
• Organizational skills and attention to detail

Abilities

• Proficiency in operating office technology
• Discretion and confidentiality with time sensitive materials
• Regular work attendance is required

Rockingham County is an Equal Opportunity Employer