Legal Executive Assistant

Beacon Hill Staffing Group, LLC; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Legal Executive Assistant to join the Real Estate team in our Orlando, FL office. The role focuses on drafting and reviewing real estate documents, supporting closings, and ensuring accurate billing and documentation.

The successful candidate will manage attorneys' calendars, handle electronic and paper billing, and maintain organized client files while upholding strict confidentiality.

Qualifications

• Experience in a law firm or executive assistant role preferred.
• Billing experience, including electronic billing, is a plus.
• Strong typing skills and excellent grammar, spelling, and punctuation.

Responsibilities

• Draft and review real estate contracts, leases, and other legal documents.
• Assist attorneys in preparing for closings and gathering documentation.
• Maintain attorneys' calendars and manage scheduling.
• Handle monthly client billing (paper and electronic).
• Review prebills for accuracy and completeness.
• Prepare attorneys' expense reports and vendor payments.
• Open new matters and generate client conflict checks.
• Maintain digital and physical filing, including off-site storage prep.

Skills

Attention to detail

Organization

Written and verbal communication

Independent and collaborative work

Initiative

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Job Description

A leading Florida law firm, seeks a Legal Executive Assistant to join their Real Estate team in the Orlando, Florida office.

Essential Functions

Draft and review real estate contracts, leases, and other legal documents.

Assist attorneys in preparing for closings, including gathering necessary documentation.

Creates, edits, spell checks, and proofreads work products following the Firm's established document processing methods and procedures to ensure accuracy and completeness.

Schedules and maintains attorneys' calendars.

Handles monthly client billing (paper and electronic billing).

Review billing prebills for accuracy and completeness.

Performs client, matter, and narrative edits.

Prepares attorneys' expense reports; prepares payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.

Opens new matters and generates client conflict checks.

Sets up and maintains attorneys' work paper and electronic files, including daily and regular filing.

Indexes and prepares files for off-site storage.

Prints and organizes various documents received in multiple formats, including emails and attachments.

Answer the telephone and accurately take and relay messages, as requested.

Arrange for video conferencing including Zoom and Teams.

Actively seeks to maximize productivity and promote teamwork.

Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.

Other duties and projects assigned.

Required Skills/Abilities

Respond to client requests under attorney's direction in a professional manner.

Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow-up as appropriate.

Ability to work both independently and effectively with coworkers in a collaborative environment.

Demonstrates dedication to producing quality work product.

Attention to detail when completing work assignments.

Organizes and prioritizes workload appropriately.

Cooperates and demonstrates flexibility when facing change.

Excellent written and verbal communication skills.

Takes initiative beyond routine responsibility.

Education and Experience

Law Firm and Executive Assistant experience required.

Billing experience, including electronic billing, is preferred.

Flexible and the ability to deal well with changing assignments and priorities.

Working knowledge of Microsoft Office applications.

Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.

Attention to detail and good organizational and analytical skills.

Flexibility for overtime, as needed.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)