Estate and Probate Paralegal

Beacon Hill Staffing Group, LLC; West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

Leave programs

Job summary

Beacon Hill Staffing Group, LLC in West Palm Beach seeks an Estate and Probate Paralegal with extensive probate experience to join our Private Client Services team.

You will draft, file, and manage probate and trust documents across Florida counties, handle IRS forms, maintain electronic case files, and support attorneys with complex estate matters while delivering precise work and clear client communication.

Qualifications

• Bachelor's degree or comparable experience.
• FRP preferred.
• Proven probate document drafting and case management experience.
• Experience with IRS filings and trust administration is advantageous.

Responsibilities

• Draft and file probate documents (petitions, orders, inventories, accountings).
• Prepare and maintain probate files and ensure filings with courts on time.
• Monitor probate proceedings and update attorneys; manage electronic case files.
• Track deadlines and maintain client communication; handle IRS forms relevant to estates.
• Assist with trust administration and formation documents; document drafting and resolutions.

Skills

Microsoft Office (Outlook, Word, Excel

iManage

SmartTime

Aderant

Attention to detail

Communication skills

Education

Bachelor's degree or comparable experience

Florida Registered Paralegal (FRP) preferred

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Estate and Probate Paralegal, West Palm Beach

A full service law firm is seeking a full-time, experienced, highly organized, and detail-oriented Estate and Probate Paralegal to join their Private Client Services group in West Palm Beach, Florida.

In this role, you will play a vital part in supporting complex estate and probate matters, ensuring precise document and pleading preparation and smooth case management. The ideal candidate will bring years of experience in probate document drafting, filing, and case management in complex matters across multiple jurisdictions, an enthusiasm for mastering changing legal processes, exceptional organizational skills, clear communication skills with the ability to work independently and as part of a team, and a proactive approach to handling complex estate and probate cases.

This position performs a variety of paralegal support duties and delivers high-quality service, exhibiting commitment to integrity and excellence. Candidates for the role must have a thorough knowledge of law firm and practice specific processes and procedures, information technology systems, research tools, and a broad-based understanding of the estate and probate process. The scope of responsibilities includes primarily drafting and filing estate and probate documents in all 67 counties of the State of Florida; independent case management, assisting with various IRS filings and procedures; trust administration, and preparation of client correspondence.

In addition, responsibilities will also include (to a lesser extent) guardianship, client support, legal research, and other tasks as assigned. Time management, excellent communication, and organization are critical skills for this position.

Essential Functions:

• Prepare and maintain probate files.
• Draft, revise, and file probate documents such as petitions, orders, inventories, and accountings.
• Ensure all probate documents are filed with the court on time and track deadlines.
• Monitor probate proceedings and update attorneys accordingly.
• Maintain current knowledge of the rules of procedure governing probate courts, including the procedures to file pleadings with different courts in compliance with individual court requirements across multiple jurisdictions.
• Handle written and oral correspondence with clients, attorneys, and court personnel.
• Prepare IRS forms including federal Estate and Gift Tax returns (IRS Form 706 US. Estate (and Generation-Skipping Transfer) Tax Returns, Form 709 and Form 1023 (Application for Tax-Exempt Status) and related documents).
• Work closely with clients to answer general questions regarding status of administration and related assets.
• Prepare various corporate documents, including formation of various business and family entities (corporations, limited liability companies, and partnerships), transfers to and from such entities, transfer of ownership interests to various trusts, and drafting resolutions, and maintaining equity or stock ledgers.
• Tracking and billing time to client files.
• Managing electronic case files.

Required Skills/Abilities:

• Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel and experience working with law firm case management and billing software required.
• Knowledge of iManage, SmartTime, and Aderant a plus.
• Ability to work efficiently and effectively under pressure and time constraints.
• Ability to effectively balance assignments and workflow.
• Ability to multitask and handle multiple responsibilities and high volume is crucial.
• Strong attention to detail, initiative, and follow-through required.
• Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
• Establish and maintain effective working relationships with employees, other departments, vendors, and the public.
• Significant client facing experience.
• Familiarity with financial documents and tax returns.
• Work in collaboration within a group and individually to ensure that clients are satisfied, includes the desire to understand client concerns and build trust.

Education and Experience:

• Must have bachelor's degree or comparable experience.
• Florida Registered Paralegal (FRP) preferred.
• Must have a minimum of five years of law firm administrative experience, preferably ten or more as a probate paralegal.
• Trust and estates experience in Florida preferred.
• Large law firm experience is desired.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

• Medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)