Legal Executive Assistant

Justia, Inc.; New York (NY); Hybrid; USD 100,000 - 135,000; Full time

Benefits offered by this job

Health care

Retirement benefits

Paid days off

Parental leave

Life insurance

Flexible Spending Accounts

Bonus potential

Job summary

Gibson Dunn, based in New York, seeks a Legal Executive Assistant to support a group of partners within the Corporate Practice. The role requires coordinating daily activities, travel, and comprehensive administrative tasks, reporting to the Legal Administrative Services Manager and Directors.

The position emphasizes meticulous organization, exceptional communication, and the ability to work overtime in a fast-paced law firm setting. 5+ years in a corporate law environment is preferred.

Qualifications

• Bachelor’s degree preferred.
• 5+ years of relevant experience, preferably in a corporate law firm.
• Highly skilled in the Microsoft Office Suite, with the ability to quickly learn industry-specific applications.
• Strong communication and organizational abilities.
• Ability to work overtime in a fast-paced environment.

Responsibilities

• Provide executive support as part of a team of Legal Executive Assistants to a group of partners in our Corporate Practice.
• Collaborate with assigned partners to manage day-to-day coordination of the partners’ practices.
• Schedule meetings, prepare reports and meeting materials, and handle routine correspondence.
• Coordinate domestic and international travel with itineraries, visas, hotel arrangements, and transportation.
• Oversee client onboarding, billing, and relationship management activities.
• Liaise with firm departments and provide backup support to other Legal Assistants.

Skills

Attention to detail

Verbal & written communication

Time management

Team collaboration

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the Legal Executive Assistant will support a group of partners as part of a team-based support structure within our Legal Administrative Services Department. The firm’s Legal Executive Assistants are responsible for working with their assigned partners to coordinate daily activities and provide the highest level of administrative support and practice coordination.

The Legal Executive Assistant will report to the local Legal Administrative Services Manager and Director of Administration, taking daily direction from their assigned partners.

Responsibilities include:

• Provide executive support as part of a team of Legal Executive Assistants to a group of partners in our Corporate Practice.
• Collaborate closely with assigned partners to effectively manage day-to-day coordination of the partners’ respective practices.
• Maintain flexibility and a commitment to work overtime as required.
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports and time entries, and answering telephone calls.
• Manage client onboarding, billing, and relationship management activities.
• Organize complex domestic and international travel arrangements, with detailed personal and professional itineraries. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
• Provide back‑up support to other Legal Assistants as needed. Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Qualifications:

• Continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Must be able to work in a fast‑paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients, and to facilitate collaboration across departments.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• A high degree of initiative and critical‑thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast‑paced, deadline‑driven, detail‑oriented work environment.
• High level of integrity and discretion in handling confidential information.
• Creative, resourceful self‑starter who anticipates the needs of the partners they support.
• Ability to be in the office Monday‑Friday, with flexibility and commitment to working overtime as required

Experience:

• Bachelor’s degree preferred.
• 5+ years of relevant experience required, preferably in a corporate law firm.
• Highly skilled in the Microsoft Office Suite, with the ability to quickly learn and use industry‑specific computer applications.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $100,000 - $135,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance‑based bonuses.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting‑[e-mail]. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non‑accommodation matter will not receive a response.