Legal Executive Assistant

Gibson Dunn; New York (NY); On-site; USD 100,000 - 135,000; Full time

Benefits offered by this job

Health care

Retirement benefits

Paid time off

Parental leave

Life insurance

Flexible Spending Accounts

Bonus potential

Job summary

Gibson Dunn, a leading global law firm based in New York, seeks a Legal Executive Assistant to support a group of partners within the Legal Administrative Services Department. You will coordinate daily activities, manage complex scheduling, and ensure top-tier administrative support and practice coordination.

The role requires 5+ years of relevant experience, exceptional communication skills, and mastery of Microsoft Office.

Qualifications

• Bachelor’s degree preferred.
• 5+ years of relevant experience required, preferably in a professional services environment.
• High proficiency in Microsoft Office Suite and ability to quickly learn industry-specific applications.
• Excellent written and verbal communication and ability to collaborate with diverse stakeholders.
• Ability to work independently and with a team in a fast-paced setting.
• Demonstrated initiative and strong judgment in managing multiple priorities.

Responsibilities

• Provide executive support for a group of partners in our Litigation Practice Group.
• Coordinate day-to-day partner activities and manage complex administrative duties.
• Schedule meetings, prepare reports and materials, and handle routine correspondence.
• Manage client onboarding, billing, and relationship management activities.
• Organize complex domestic/international travel with detailed itineraries.
• Offer back-up support to other Legal Assistants as needed.
• Coordinate with other departments and stakeholders to complete tasks efficiently.

Skills

Executive support

Multi-tasking

Communication

Discretion

Initiative

Microsoft Office

Team collaboration

Attention to detail

Problem solving

Time management

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the Legal Executive Assistant will support a group of partners as part of a team-based support structure within our Legal Administrative Services Department. The firm’s Legal Executive Assistants are responsible for working with their assigned partners to coordinate daily activities and provide the highest level of administrative support and practice coordination.

The Legal Executive Assistant will report to the local Legal Administrative Services Manager and Director of Administration, taking daily direction from their assigned partners.

Responsibilities include:

• Providing executive support as part of a team of Executive Assistants to a group of partners in our Litigation Practice Group.
• Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices.
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, time entry and answering telephone calls.
• Managing client onboarding, billing and relationship management activities.
• Organizing complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Includes coordinating flights, hotel accommodations, car service, visas, dining reservations, etc.
• Providing back-up support to other Legal Assistants as needed.
• Liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Qualifications & Experience:

• Bachelor’s degree preferred.
• 5+ years of relevant experience required, preferably in a professional services environment. Law firm experience is strongly preferred.
• High proficiency in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.
• Consistent attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
• High level of integrity and discretion in handling confidential information.
• Self-starter with demonstrated instances of taking initiative.
• Creative thinker who is resourceful and anticipatory of the needs of their assignments.
• Ability to be in the office at least 4 days a week, with flexibility and commitment to working overtime as required.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

• The annual compensation range for this position is $100,000 to $135,000. The salary offered within this range will depend upon qualifications and other operational considerations.
• health care
• retirement benefits
• paid days off, including sick time, and vacation time
• parental leave
• basic life insurance
• Flexible Spending Accounts
• as well as discretionary, performance-based bonuses.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.