Legal Executive Assistant

Truity Partners; Green Bay (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

Green Bay Organization in the Green Bay area is seeking a skilled Legal Executive Assistant to provide high-level administrative support to multiple attorneys and coordinate day-to-day operations. The role requires exceptional organization, discretion, and the ability to function in a fast-paced environment.

You will manage calendars, draft legal documents, handle billing-related time entries, and act as a liaison between offices in Green Bay and Appleton.

Qualifications

• Experience as an Executive/Legal Administrative Assistant or similar role.
• Excellent organizational skills and strong attention to detail.
• Proven ability to support multiple professionals in fast-paced environments.
• Strong written and verbal communication with professional demeanor.
• Ability to proofread, format, and prepare documents accurately.

Responsibilities

• Provide executive-level administrative support to multiple attorneys, managing priorities and deadlines.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare initial drafts and shells of legal documents for attorney review.
• Proofread, edit, and format legal documents and correspondence with high accuracy.
• Coordinate printing, scanning, filing, and large document transfers to clients and parties.
• Assist with court filings and other legal administrative processes as needed.
• Maintain accurate time entries and support billing processes.
• Coordinate day-to-day office needs, staff coverage, PTO schedules, and workflow.
• Delegate tasks to paralegals and assistants to ensure efficiency.
• Serve as a key contact between Green Bay and Appleton offices.
• Provide mentorship and oversee administrative staff as needed.
• Maintain confidentiality handling sensitive information.
• Identify opportunities to improve administrative processes and workflows.
• Support attorneys and leadership with special projects as needed.

Skills

Executive-level admin experience

Organizational skills

Written and verbal communication

multitask management

Discretion / confidentiality

Tools

Legal billing software

Time-entry systems

Job description

Our client is an organization in the Green Bay area looking for a Legal Executive Assistant. Our client is looking for someone with strong executive-level administrative experience, exceptional organizational skills, and the ability to support multiple professionals in a fast-paced environment. This individual will provide high-level support to attorneys while helping coordinate day-to-day office operations and serving as a key resource across the organization.

The Legal Executive Assistant will be responsible for, but not limited to, the following:

RESPONSIBILITIES

• Provide executive-level administrative support to multiple attorneys, managing competing priorities and deadlines.
• Manage calendars, schedule meetings, and coordinate appointments and other commitments.
• Prepare initial drafts and shells of legal documents for attorney review.
• Proofread, edit, and format legal documents, correspondence, and other materials with a high level of accuracy.
• Coordinate printing, scanning, filing, and large document transfers to clients and other parties.
• Assist with court filings and other legal administrative processes as needed.
• Maintain accurate time entries and support legal billing processes, including tracking billable time.
• Coordinate day-to-day office needs, including staff coverage, PTO schedules, and administrative workflow.
• Delegate appropriate assignments to paralegals and Legal Executive Assistants to ensure work is completed efficiently.
• Serve as a key point of contact between the Green Bay and Appleton offices, helping facilitate communication and coordination.
• Provide guidance, mentorship, and oversight to administrative support staff as needed.
• Maintain confidentiality when handling sensitive client, legal, and organizational information.
• Identify opportunities to improve administrative processes, workflows, and overall office efficiency.
• Support attorneys and office leadership with special projects and additional administrative responsibilities as needed.

The Legal Executive Assistant will possess the following:

EXPERIENCE REQUIRED

• Strong Executive Assistant, Administrative Assistant, Legal Executive Assistant, or related professional support experience required.
• Excellent organizational and time management skills with exceptional attention to detail.
• Demonstrated ability to successfully support multiple professionals and manage competing priorities.
• Strong written and verbal communication skills with a professional and service-oriented approach.
• Ability to proofread, format, and prepare professional documents with a high degree of accuracy.
• Strong interpersonal skills with the ability to effectively collaborate with attorneys, clients, and administrative professionals.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Desire to build a long-term career and become a trusted resource within the organization.
• Legal Executive Assistant or law firm experience preferred.
• Familiarity with court filings and legal processes preferred.
• Experience with legal billing, time entry, and billable-hour environments preferred.
• Previous leadership, office coordination, or administrative staff supervision experience is a plus.

Equal Opportunity Employer

The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. Actual compensation is influenced by a variety of factors including, but not limited to, skills, experience level, and overall qualifications. This role may also be eligible to participate in company-sponsored benefit and incentive programs, subject to the rules governing those programs.