Legal E-Filing Specialist

Gainor Staffing; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Gainor Staffing is seeking a Legal E-Filing Specialist in New York City. This primarily remote role offers a 90-day in-office onboarding period. Responsibilities include coordinating e-filing across jurisdictions, ensuring compliance with court requirements, and managing document organization. Ideal candidates will have over 3 years of experience in legal electronic filing, strong organizational skills, and proficient knowledge of filing platforms. The position offers a salary range of $90,000 – $120,000 annually based on experience.

Qualifications

• 3+ years of experience in an electronic filing-focused position at a law firm.
• Proficient with electronic filing procedures across various courts.
• Highly organized with the ability to manage urgent requests.

Responsibilities

• Coordinate and submit electronic court filings across multiple jurisdictions.
• Review pleadings to ensure compliance with court requirements.
• Manage confirmations, document tracking, and organized case records.

Skills

Electronic filing procedures

Filing tools (PACER, NYSCEF, FileTime)

Strong organizational skills

Legal knowledge (court procedures)

Effective communication

Job description

Legal E‑Filing Specialist

A prestigious litigation firm with offices across the country is seeking a Legal E‑Filing Specialist to join the team in New York City. This is a primarily remote role, with a 90‑day in‑office onboarding period, followed by occasional in‑office presence.

Who You Are

• You have 3+ years of experience in an electronic filing‑focused position at a law firm
• Experienced with electronic filing procedures across federal, state, and appellate courts
• Proficient with platforms such as PACER, NYSCEF, FileTime, and related legal filing tools
• Strong working knowledge of court procedures, legal formatting requirements, and filing deadlines across jurisdictions
• Highly organized with the ability to manage urgent requests in fast‑paced environments
• Skilled communicator who works effectively with attorneys, paralegals, and legal support teams

What You’ll Do

• Coordinate and submit electronic court filings across multiple jurisdictions and time zones
• Review pleadings and supporting materials to ensure compliance with court and judge‑specific requirements
• Manage filing confirmations, document tracking, and organized case records
• Support legal teams with filing strategy, deadline coordination, and issue resolution
• Prepare documents for submission, including formatting, hyperlinking, redactions, and exhibit organization
• Communicate filing updates, rejections, and court responses to internal stakeholders
• Maintain current knowledge of filing procedures, court rules, and evolving e‑filling systems
• Assist with process improvements and support related administrative needs during downtime

What Success Looks Like

• Court filings are completed accurately and on time with minimal rejections
• Attorneys and legal teams receive responsive, dependable filing support
• Sensitive and complex filings are handled with precision and compliance
• Filing records and documentation remain organized and audit‑ready
• High‑priority deadlines are managed smoothly across multiple matters and jurisdictions

Salary Range

$90,000 – 120,000 annually, based on experience

Location

New York, NY – Hybrid (primarily remote – 90 day in‑office onboarding period, followed by occasional in‑office visits)

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status or any other characteristic or status protected under applicable federal, state or local law.