Legal E-Billing Specialist

The Cook Group; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The Cook Group, a mass tort litigation firm in New York, is seeking a skilled Legal E-Billing Specialist / Billing Analyst to join its team. You will help assemble and issue monthly bills via e-billing platforms, ensure client guidelines are followed, and resolve billing issues with precision and professionalism.

The ideal candidate will be proficient in Excel, possess strong analytical abilities, and maintain high accuracy while handling a high volume of monthly billing activity in a fast-paced

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a minimum of 3 years of experience in legal billing, financial analysis, or a related role.
• Proficiency in Microsoft Excel.

Responsibilities

• Facilitate the upload and data aggregation for submission of invoices for ~150 clients across multiple platforms.
• Review and reconcile invoices to ensure accuracy and compliance with client billing guidelines.
• Maintain and update client and carrier specific information, including rates, cost shares, and contacts.
• Maintain accurate client records within proprietary software.
• Track invoice status and address rejections promptly.
• Prepare and submit electronic invoices using LEDES files.

Skills

Attention to detail

Analytical thinking

Organizational skills

Communication skills

Teamwork

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Excel

Job description

We are a mass tort litigation firm seeking a skilled and detail oriented Legal E-Billing Specialist / Billing Analyst to join our team. This role would assist in the assembly and issuance of monthly legal bills through the assigned e-billing platform, ensuring compliance with client billing guidelines, and resolving billing issues as they arise.

The ideal candidate is proficient in Excel, has strong analytical abilities, and possesses the organizational discipline required to manage a high volume of monthly billing activity while maintaining accuracy and professionalism.

Key Responsibilities

Billing and Invoice Management

• Facilitate the upload and data aggregation for submission of invoices for approximately 150 clients across various platforms, including CounselLink, LegalX, LSS, Enstar, T360, Litigation Advisors, and other billing systems
• Review and reconcile invoices to ensure accuracy and compliance with client billing guidelines and outside counsel requirements
• Maintain and update client and carrier specific information, including rates, cost shares, and contacts
• Maintain accurate client records within proprietary software
• Track invoice status, identify submission issues, and address rejections and reductions promptly
• Prepare and submit electronic invoices using LEDES files
• Verify successful submission of invoices through designated client e billing systems
• Establish and maintain relationships with e-billing vendors
• Ensure all timekeepers and billing rates are current and approved within client systems
• Coordinate communications among e-billing vendors, clients, and the firm to ensure compliance with billing guidelines

Appeals and Payment Follow Up

• Manage the appeals process, including drafting and submitting appeals and following up on outstanding items
• Maintain regular communication with claim managers to resolve discrepancies and facilitate timely payment
• Proactively address billing related delays

Reporting and Analysis

• Prepare detailed billing and financial reports using advanced Excel functions
• Analyze billing data to identify discrepancies, and opportunities for process improvement
• Stay current on billing regulations and system updates
• Daily updating of invoice tracking database

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a minimum of 3 years of experience in legal billing, financial analysis, or a related role
• Ability to display proficiency in Microsoft Excel
• Strong attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a team environment

Experience with CounselLink, LegalX, LSS, Enstar, T360, Litigation Advisors, or other legal e-billing platforms is strongly preferred.