Legal Document Specialist – Filing, Data Entry & Scanning

Blittandgaines; Vernon Hills, Northern (IL, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Blitt and Gaines, P.C. in Vernon Hills seeks a detail-oriented Document Specialist to process legal documents, prepare pleadings for filing and mailing, and support Attorneys and the Legal Department. This in-person role offers hands-on exposure to court procedures and e-filing workflows.

You will handle data entry, scanning, mail preparation, and ensure timely document delivery. The ideal candidate has high school diploma or GED, accuracy in typing 40 wpm, strong Excel/Outlook skills, and the

Qualifications

• Strong knowledge of Microsoft Excel and Outlook.
• Ability to type at least 40 words per minute with accuracy.
• Fast-paced environment with multiple priorities.

Responsibilities

• Prepares, prints, and organizes legal documents for filing and service.
• Communicates with process servers to ensure timely processing.
• Prepares outbound and inter-office mail, including UPS and FedEx.
• Scans, reformats, and renames electronic files.
• Enters data accurately into databases.
• Prepares pleadings for uploading and filing.
• Uploads cases for electronic filing and maintains accuracy via daily reports.
• Prints filings and routes for service; understands e-filing timelines.

Skills

Microsoft Excel

Outlook

Typing 40 wpm

Attention to detail

Organization

Verbal and written communication

Education

High school diploma or GED

Paralegal education

Job description

Blitt and Gaines, P.C. in Vernon Hills seeks a detail-oriented Document Specialist to process legal documents, prepare pleadings for filing and mailing, and support Attorneys and the Legal Department. This in-person role offers hands-on exposure to court procedures and e-filing workflows.

You will handle data entry, scanning, mail preparation, and ensure timely document delivery. The ideal candidate has high school diploma or GED, accuracy in typing 40 wpm, strong Excel/Outlook skills, and the