Document Specialist

Blittandgaines; Vernon Hills, Northern (IL, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Blitt and Gaines, P.C. in Vernon Hills seeks a detail-oriented Document Specialist to process legal documents, prepare pleadings for filing and mailing, and support Attorneys and the Legal Department. This in-person role offers hands-on exposure to court procedures and e-filing workflows.

You will handle data entry, scanning, mail preparation, and ensure timely document delivery. The ideal candidate has high school diploma or GED, accuracy in typing 40 wpm, strong Excel/Outlook skills, and the

Qualifications

• Strong knowledge of Microsoft Excel and Outlook.
• Ability to type at least 40 words per minute with accuracy.
• Fast-paced environment with multiple priorities.

Responsibilities

• Prepares, prints, and organizes legal documents for filing and service.
• Communicates with process servers to ensure timely processing.
• Prepares outbound and inter-office mail, including UPS and FedEx.
• Scans, reformats, and renames electronic files.
• Enters data accurately into databases.
• Prepares pleadings for uploading and filing.
• Uploads cases for electronic filing and maintains accuracy via daily reports.
• Prints filings and routes for service; understands e-filing timelines.

Skills

Microsoft Excel

Outlook

Typing 40 wpm

Attention to detail

Organization

Verbal and written communication

Education

High school diploma or GED

Paralegal education

Job description

Description

About Blitt and Gaines, P.C.

Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation’s largest financial institutions. With nine offices across Arizona, Arkansas, Illinois, Indiana, Iowa, Kansas, Missouri, Tennessee, and Wisconsin, our attorneys and support teams deliver high-quality, compliant, and ethical legal services.

At the heart of our firm are people—our clients, our employees, and the partnerships we build. Guided by our philosophy—Collect Compliantly. Litigate Ethically. Lead Effectively. Exceed Expectations. Expect Excellence—we uphold integrity, respect, and fairness in every interaction.

Job Summary:

The Document Specialist processes legal documentation and prepares pleadings for filing and mailing. Performs various legal and clerical duties in support of the Attorneys and Legal Department functions. The person hired for this position will ultimately gain a substantial knowledge of all court and office procedures, rules and authority and litigation process subject to general supervision. The Document Specialist also assists with data entry, scanning, and mailing documents.

This is a full-time, in-person position located at the Vernon Hills office.

Essential Duties:

• Prepares, prints, and organizes legal documents for filing and service.
• Communicate with process servers to ensure prompt processing of documents.
• Prepares outbound and inter-office mail, including UPS, FedEx, certified mail.
• Scans, reformats, and renames electronic files.
• Enters data accurately into a database.
• Prepare pleadings for uploading
• Upload cases for electronic filing maintaining accuracy of work through daily reports and follow up
• Print accepted filings and send for service
• Be well versed on all processes and procedures, such as E-filing timelines and coding

Requirements

Job Requirements:

Education/Experience:

• High school or GED required; college or paralegal education is a plus.
• Prior legal assistant experience is a plus.
• Prior data entry experience is a plus.

Knowledge/Skills/Abilities:

• Strong knowledge of Microsoft Excel and Outlook software, and comfortable using office equipment such as copiers, printers, and scanners.
• Able to accurately type at least 40 words per minute.
• Comfortable working in a fast-paced and high-volume environment with multiple priorities.
• Above average verbal and written communication skills.
• Attention to detail, organization, and ability to prioritize multiple projects.