Legal Docketing & Admin Specialist

Chicago Transit Authority; Chicago (IL); On-site; USD 67,000 - 68,000; Full time

Job summary

Chicago Transit Authority is seeking a Legal Assistant - Docketing Specialist to provide legal administrative support, manage the docket of cases, and distribute documents to attorneys and staff. The role supports the Medical Subrogation and claims processes, requires precise typing, confidentiality, and strong Microsoft Office skills to prepare reports and maintain filing systems.

Applicants should have three years of general office experience in a legal setting and be a certified Notary Public

Qualifications

• Three years of general office experience in a legal services environment or a combination of education and experience related to the position.
• Must be a certified Notary Public within ninety (90) days of employment.
• Must type a minimum of 60 wpm.

Responsibilities

• Receives and reviews legal documents including: motions, pleadings, interrogatories, court orders, and subpoenas to determine distribution to appropriate attorneys or staff.
• Organizes and files documents and confidential records.
• Provides information from files to authorized individuals.
• Maintains security and confidentiality of records and files.
• Assists with the Medical Subrogation process through the generation and tracking of correspondence to identify potential subrogation claims for CTA.
• Assists with the management of documents and the processing of claims.
• Docket Management: Enters court orders, discovery, depositions, and other items into docket system; Tracks status of litigated cases, hearings, and deadlines; Prepares case status reports.

Skills

Legal documents

Docket management

Microsoft Word

Microsoft Excel

Notary Public (certified)

Education

Notary Public certification

Typing 60 wpm

Tools

Office productivity software

Job description

Chicago Transit Authority is seeking a Legal Assistant - Docketing Specialist to provide legal administrative support, manage the docket of cases, and distribute documents to attorneys and staff. The role supports the Medical Subrogation and claims processes, requires precise typing, confidentiality, and strong Microsoft Office skills to prepare reports and maintain filing systems.

Applicants should have three years of general office experience in a legal setting and be a certified Notary Public