Legal Assistant - Docketing Specialist

Chicago Transit Authority; Chicago (IL); On-site; USD 67,000 - 68,000; Full time

Job summary

Chicago Transit Authority is seeking a Legal Assistant - Docketing Specialist to provide legal administrative support, manage the docket of cases, and distribute documents to attorneys and staff. The role supports the Medical Subrogation and claims processes, requires precise typing, confidentiality, and strong Microsoft Office skills to prepare reports and maintain filing systems.

Applicants should have three years of general office experience in a legal setting and be a certified Notary Public

Qualifications

• Three years of general office experience in a legal services environment or a combination of education and experience related to the position.
• Must be a certified Notary Public within ninety (90) days of employment.
• Must type a minimum of 60 wpm.

Responsibilities

• Receives and reviews legal documents including: motions, pleadings, interrogatories, court orders, and subpoenas to determine distribution to appropriate attorneys or staff.
• Organizes and files documents and confidential records.
• Provides information from files to authorized individuals.
• Maintains security and confidentiality of records and files.
• Assists with the Medical Subrogation process through the generation and tracking of correspondence to identify potential subrogation claims for CTA.
• Assists with the management of documents and the processing of claims.
• Docket Management: Enters court orders, discovery, depositions, and other items into docket system; Tracks status of litigated cases, hearings, and deadlines; Prepares case status reports.

Skills

Legal documents

Docket management

Microsoft Word

Microsoft Excel

Notary Public (certified)

Education

Notary Public certification

Typing 60 wpm

Tools

Office productivity software

Job description

Job Description - Legal Assistant - Docketing Specialist (2600006W)

Job Description

Description

SALARY

$67,758.26

POSITION SUMMARY

Under general supervision, provides legal administrative support ensuring the efficient operation, organization, and distribution of legal documents, the maintenance of the department’s docket of cases, and the preparation of court cases. Assists with the Medical Subrogation process through generation and tracking of correspondence. Assists with Claims processing as time permits.

Qualifications

PRIMARY RESPONSIBILITIES

• Receives and reviews legal documents including: motions, pleadings, interrogatories, court orders, and subpoenas to determine distribution to appropriate attorneys or staff.
• Organizes and files documents and confidential records.
• Provides information from files to authorized individuals.
• Maintains security and confidentiality of records and files.
• Assists with the Medical Subrogation process through the generation and tracking of correspondence to identify potential subrogation claims for CTA.
• Assists with the management of documents and the processing of claims.
• Docket Management
  • Enters court orders, discovery, depositions, and other items into docket system.
  • Tracks the status of litigated cases, hearings, pre-trial motions, and trial dates ensuring deadlines are met.
  • Prepares various case status reports for staff and management.
• Performs general clerical duties including typing, answering the phone, and filling in for administrative staff.
• Performs other duties as assigned.

Reporting to this position may include the following jobs:

Job Title

CHALLENGES

• Sorting and docketing large volumes of documents on a daily basis.
• Supporting multiple attorneys.
• Prioritizing competing responsibilities and heavy workload.
• Accurately entering critical court information.

EDUCATION/EXPERIENCE REQUIREMENTS

• Three years of general office experience in a legal services environment or a combination of education and experience related to the position.
• Must be a certified Notary Public within ninety (90) days of employment.
• Must type a minimum of 60 wpm.

PHYSICAL REQUIREMENTS

• Requires sitting for extended periods of time, standing, visual acumen, manual dexterity and fingering for working with computer key boards.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of legal documents, terminology and procedures.
• Working knowledge of office and administrative procedures and processes.
• Working knowledge of recordkeeping and document management systems.
• Good written and oral communication skills.
• Good organizational and analytical skills.
• Intermediate skill using Microsoft Suite including Word and Excel, trial visual aids, and docket management systems.
• Ability to establish and maintain effective working relationships with attorneys, Authority personnel and external contacts.
• Ability to establish priorities, manage case docket, and meet deadlines.
• Ability to prepare reports.
• Ability to maintain confidential legal information.

WORKING CONDITIONS

• General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Standard office equipment.
• Office productivity and litigation support software.

Additional Details Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.
Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.
Applicants, if hired,must comply with CTA's residency ordinance.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER
No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact [e-mail] prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.
During the hiring process, CTA's Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.
https://www.transitchicago.com/hrbenefits/