Legal Department Assistant - Contracts & Admin (Hybrid NYC)

Research Foundation of the City University of New York; New York (NY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

RFCUNY’s Institute for State & Local Governance (ISLG) seeks a Legal Department Assistant to provide administrative and operational support for the Legal Department. The role supports partnerships with funders, government agencies, nonprofits, and universities, ensuring alignment with goals while managing risk.

This position is Hybrid and based in New York City, with two days in the Midtown office and three days remote.

Qualifications

• Legal Department Assistant provides administrative and operational support for ISLG's Legal Department.
• Supports contracting processes and documentation with precision and confidentiality.
• Interfaces with RFCUNY, ISLG staff, and external partners to ensure timely deliverables.

Responsibilities

• Tracking and managing contract workflows, including updates to contract tracking software and status reports.
• Liaising with Administration, ISLG staff, and external partners on contracting items and submissions.
• Reviewing contract materials, formatting (redlining), and compiling signature pages.
• Coordinating meetings, scheduling, and note-taking as needed, including virtual and in-person events.
• Maintaining and organizing documentation such as contracts, templates, data-use agreements, and ISLG policies.

Skills

Contract management

Meeting coordination

Documentation handling

Administrative support

Attention to detail

Tools

Microsoft Word

Contract tracking software

Data organization tools

Job description

RFCUNY’s Institute for State & Local Governance (ISLG) seeks a Legal Department Assistant to provide administrative and operational support for the Legal Department. The role supports partnerships with funders, government agencies, nonprofits, and universities, ensuring alignment with goals while managing risk.

This position is Hybrid and based in New York City, with two days in the Midtown office and three days remote.