Law Department Executive Assistant

Guardian Life; New York (NY); Hybrid; USD 82,000 - 122,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Incentive compensation potential

Job summary

Guardian Life in New York, NY, seeks a Law Department Executive Assistant to support senior leaders and assist with project work. The role requires discretion, strong organization, and the ability to manage multiple deadlines daily.

Responsibilities include proactive administrative support, travel arrangements, calendar management, and collaboration with the sourcing team for PO processing and vendor payments. Hybrid work schedule is offered.

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior leaders.
• Discretion, confidentiality and strong judgment in sensitive matters.
• Excellent written and verbal communication skills.

Responsibilities

• Provide proactive executive administrative support with professionalism.
• Coordinate travel arrangements and process expenses promptly.
• Manage calendars, schedule meetings and coordinate logistics.
• Interact with executives and internal/external partners with urgency.
• Assist with special projects and back-up support for the Chief Legal Officer.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication skills

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Law Department Executive Assistant# Careers## Law Department Executive AssistantApply: Hybrid - In office 3 days per week: New York: Full time: Posted Today: R000110558The Executive Assistant will support several Executive Leaders in the Law Department, as well as get involved in project work as appropriate. The role requires attention to details, excellent interpersonal skills, strong work ethic, and the ability to proactively anticipate and manage a variety of executive needs. The Executive Assistant will exercise considerable discretion in judgment, confidentiality, and will possess the organizational skills to support the varied tasks and deadlines that are required daily. The successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization. ## **You will** * Provide proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.* Demonstrate ability to problem solve and bring forward recommended solutions.* Consistently demonstrate excellent judgment, and integrity, exhibiting a high level of confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.* Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.* Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts.* Interact with executives and assistants internally and externally, responding to requests with an appropriate sense of urgency.* Prioritize and manage your own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.* Proactively address, or resolve issues, within own area of accountability and keep leadership informed of any matters requiring their attention.* Collaborate with sourcing team and other necessary parties to initiate purchase orders (PO) and manage vendor payments effectively.* Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.* Assist with other special projects, perform additional assignments, as needed – growth mindset.* As needed, and at the direction of the Chief Legal Officer’s Executive Assistant, provide backup support to the Chief Legal Officer. ## **You have** * Bachelor’s degree in business administration, related field, or relevant experiences.* 5+ years of experience as an Executive Assistant, preferably supporting senior executives.* Organizationally savvy, with keen ability to read sensitive situations and respond effectively.* Strong knowledge of all audio visual set up (i.e., video conferencing) and ability to successfully collaborate with AV team as dictated by meeting requirements.* Excellent communication skills, both written and verbal.* Strong organizational skills and attention to detail.* Ability to multitask and manage competing priorities.* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).* Experience in project management and event coordination.* Ability to maintain confidentiality and handle sensitive information.* Ability to work independently and as part of a team.* Flexibility to work outside of regular business hours when needed.The Executive Assistant has an important role in the Law Department, and the successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization. ## **Location/Travel**Hybrid role – 3 days in office, 2 days WFH. Preferred locations - Hudson Yards, New York**Salary Range:**$81,580.00 - $122,365.00The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.