Legal Department Administrator

Paul Hastings; New York (NY); On-site; USD 50,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

401(k) Plan

Paid holidays & PTO

Job summary

Paul Hastings, a leading international law firm, seeks a Department Assistant in New York to provide essential administrative support to a dynamic legal team. The role involves assisting attorneys, coordinating meetings, and managing documents.

Ideal candidates have 1+ year in a legal or professional services environment, with strong MS Office skills and meticulous attention to detail. Competitive benefits are offered.

Qualifications

• High school diploma (required) and an associate or bachelor’s degree preferred.
• At least 1 year of administrative support experience (preferred).
• At least 1 year of experience in a professional services or legal environment (preferred).

Responsibilities

• Support a team of attorneys and administrative professionals with daily tasks.
• Liaise with internal resources to complete projects and tasks.
• Provide administrative support including time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements.
• Maintain electronic and hard copy files, arrange document reproduction, scan and save documents.
• Perform data entry in various databases and applications; proofread and edit entries.
• Handle overtime and other related projects as assigned.

Skills

Advanced English grammar

MS Word

MS Outlook

MS Excel

MS PowerPoint

Office equipment operation

Education

High school diploma

Associates or Bachelor's degree preferred

Tools

Document editing/comparison software

Spreadsheet/database apps

Job description

Paul Hastings, a leading international law firm, seeks a Department Assistant in New York to provide essential administrative support to a dynamic legal team. The role involves assisting attorneys, coordinating meetings, and managing documents.

Ideal candidates have 1+ year in a legal or professional services environment, with strong MS Office skills and meticulous attention to detail. Competitive benefits are offered.