Department Assistant

Paul Hastings; New York (NY); On-site; USD 50,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

401(k) Plan

Paid holidays & PTO

Job summary

Paul Hastings, a leading international law firm, seeks a Department Assistant in New York to provide essential administrative support to a dynamic legal team. The role involves assisting attorneys, coordinating meetings, and managing documents.

Ideal candidates have 1+ year in a legal or professional services environment, with strong MS Office skills and meticulous attention to detail. Competitive benefits are offered.

Qualifications

• High school diploma (required) and an associate or bachelor’s degree preferred.
• At least 1 year of administrative support experience (preferred).
• At least 1 year of experience in a professional services or legal environment (preferred).

Responsibilities

• Support a team of attorneys and administrative professionals with daily tasks.
• Liaise with internal resources to complete projects and tasks.
• Provide administrative support including time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements.
• Maintain electronic and hard copy files, arrange document reproduction, scan and save documents.
• Perform data entry in various databases and applications; proofread and edit entries.
• Handle overtime and other related projects as assigned.

Skills

Advanced English grammar

MS Word

MS Outlook

MS Excel

MS PowerPoint

Office equipment operation

Education

High school diploma

Associates or Bachelor's degree preferred

Tools

Document editing/comparison software

Spreadsheet/database apps

Job description

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

Job Title

Department Assistant

Location

New York

Regular/Temporary

Regular

Job Description Summary

We have an opening for a Department Assistant.

The Department Assistant performs administrative duties in support of their department.

Job Description

In this capacity, the Department Assistant will:

• Support a team of attorneys and administrative professionals with daily tasks;
• Liaise with internal resources to complete projects and tasks;
• Provide administrative support that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements;
• Maintain electronic and hard copy files, arrange document reproduction, scan and save documents into document management system;
• Perform data entry in various databases and applications; proofread and edit entries as appropriate;
• Work overtime as required; and
• Handle additional related projects as assigned.

Proficiencies

• Advanced proficiency in rules of English grammar, spelling and punctuation;
• Fundamental proficiency in MS Word, and document editing/comparison applications;
• Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Fundamental proficiency in MS Excel and spreadsheet/database applications;
• Fundamental proficiency in MS PowerPoint and presentation applications; and
• Fundamental proficiency in the operation of office equipment, such as copiers, scanners.

Qualifications

• High school diploma (required); Associates degree or Bachelor’s degree (preferred);
• At least 1 year of administrative support experience (preferred); and
• At least 1 year of experience in a professional services or legal environment (preferred).

The salary wage range for New York that we expect to pay for this position is a minimum of $50,000 and a maximum of $64,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Accounts and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO ProgramFamily Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Critical Illness, Hospital Indemnity and Accident Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm fosters an open and inclusive work environment that enables us to provide clients with the innovative thinking of teams rich in talent, experience and creativity. We regularly host programs intended to increase cultural competencies and address key topics related to community, opportunity and inclusion. Learn more about our Global Inclusion initiatives here: Global Inclusion

Paul Hastings is an equal opportunity employer. Pursuant to applicable local law, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the relevant fair chance ordinance.