Legal Coordinator Real Estate

Public Storage; Plano (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Public Storage seeks a Legal Coordinator to manage administrative tasks within real estate legal services. The role requires a proactive individual with attention to detail, responsible for supporting attorneys, organizing legal documents, and coordinating communications with external vendors. Ideal candidates are experienced in legal administration and possess strong organizational and communication skills.

Qualifications

• Experience in a legal administrative or paralegal role required.
• Knowledge of real estate documents and closing procedures is necessary.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Provide administrative support to attorneys and manage real estate legal documents.
• Conduct legal research and facilitate communications with law firms.
• Manage billing, invoicing, and prepare P&L reports.

Skills

Organizational skills

Attention to detail

Communication

Interpersonal skills

Education

Bachelor's degree in Legal Studies or related field

Tools

Microsoft Office Suite

Legal research tools

Job description

Job Description

The Legal Coordinator will be instrumental in managing administrative tasks, ensuring seamless operations within our real estate legal services. The candidate will work closely with in-house attorneys, real estate team members, outside law firms, and real estate vendors. This role demands a proactive individual with a keen eye for detail and a passion for the legal field.

Key Responsibilities:

• Provide administrative support to attorneys and legal staff.

• Prepare, organize, and manage real estate legal documents, contracts, and correspondence, including coordination of signature and notary and drafting/editing form legal documents.

• Coordinate and schedule meetings and appointments.

• Maintain and update real estate files, databases and internal tracking reports.

• Conduct legal research pertinent to real estate issues.

• Facilitate communications with law firms and vendors.

• Manage billing and invoicing for legal services

• Assist with compliance of internal procedures.

• Clear understanding of real estate transactions from A to Z, including but not limited to, working with title companies, title documents, due diligence, closing documents, and settlement statements.

• Basic accounting knowledge of legal accounting, billing/collections and electronic payment systems.

• Coordinate wire payments for vendors and real estate acquisitions.

• Prepare monthly P&L reports in Excel spreadsheets and Powerpoint presentations for real estate legal teams.

• Prepare and track project milestones, email reminders and notices.

• Manage title, survey, zoning, environmental, and other outside vendors.

Qualifications:
Qualifications

• Bachelor's degree in Legal Studies, Business Administration, or related field, preferred.

• Proven experience in a legal administrative or paralegal role; prior real estate experience required.

• Exceptional organizational skills and attention to detail.

• Superior written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Outlook, Word, Powerpoint and Excel) is required; experience with legal research tools is a plus.

• Ability to manage multiple tasks and prioritize effectively.

• Strong interpersonal skills and collaborative mindset.

• Knowledge of real estate documents and closing procedures is required.

• Notary public or ability to obtain notary certification.

Additional Information

Workplace

• One of our values pillars is to work as OneTeam and we believe that there is no replacement for in-person collaboration but understand the value of some flexibility. Public Storage teammates are expected to work in the office five days each week with the option to take up to three flexible remote days per month.
  • Our office is based in Plano, east of I75 near E. Park Blvd, just North of Historic Downtown Plano.

Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.