Legal Coordinator

OrthoArizona; Phoenix (AZ); On-site; USD 52,000 - 73,000; Full time

Benefits offered by this job

Basic Life Insurance

Employee Assistance Program

Voluntary Short- & Long-Term Disabled

401(k) Plan

Paid Time Off

Job summary

OrthoArizona in Phoenix, AZ seeks a Legal Coordinator to support the medico-legal department, coordinating IMEs, MRRs, and case workflows.

The role requires attention to detail, strong organization, and the ability to prioritize deadlines in a fast-paced healthcare setting; experience with medical records and attorney coordination a plus.

Qualifications

• Strong attention to detail and accuracy in handling medico-legal materials.
• Excellent organizational skills with the ability to manage multiple cases.
• Clear, professional written and verbal communication with attorneys and physicians.
• Ability to prioritize competing deadlines in a fast-paced healthcare environment.
• Experience or familiarity with medico-legal workflows a plus.

Responsibilities

• Coordinate medico-legal cases, IMEs and MRRs.
• Conduct and document conflict checks for compliance.
• Schedule physician calendars for legal work (IMEs, MRRs, depositions).
• Collect and track case documentation and letters from attorneys or paralegals.
• Track medical records, imaging, and supporting documentation.
• Monitor case progression to meet deadlines and deliverables.
• Coordinate depositions, hearings, and trial appearances as needed.
• Maintain organized records of all cases and communications.

Skills

Attention to detail

Organizational skills

Communication skills

Prioritization under deadlines

Healthcare background

Job description

Anticipate patient needs, exceed expectations, and create lifelong memories.

An orthopedic practice that is made up of over 70 premier specialists, specializing in sports medicine, joint replacement, arthroscopy, fractures, arthritis, and general orthopedic conditions in adult and pediatric patients. OrthoArizona offers a wide variety of services that include advanced imaging, physical therapy, diagnostic testing, casting, durable medical equipment, and workers’ compensation.

We are looking for employees who want to work for a fast-growing organization with a strong reputation for providing comprehensive, high-quality musculoskeletal care. We need professionals who share our vision and the commitment to see it through.

General Employee Benefits

We are committed to providing the best benefits options to our employees so we can support their health, wellness, and happiness.

Basic Life Insurance

Employee Assistance Program

Voluntary Short- & Long-Term Disability

401(k) Plan

Paid Time Off

Position:Legal Coordinator

Location: Phoenix (Arcadia), AZ

Job Id:4160

# of Openings:1

Legal Coordinator

The Legal Coordinator supports the medico-legal department by coordinating legal workflows, managing physician involvement in independent medical exams (IMEs) and medical record reviews (MRRs), and ensuring timely, accurate handling of all case-related activities. This role requires strong attention to detail, excellent organizational skills, and the ability to effectively prioritize competing deadlines in a fast-paced healthcare environment.

Key Responsibilities

• Coordinate and manage incoming medico-legal cases, primarily IMEs and MRRs
• Conduct and document conflict checks to ensure compliance with legal and organizational requirements
• Schedule and manage physician calendars for legal work, including IMEs, MRRs, depositions, and trial testimony
• Collect and track required case documentation, including purpose letters from attorneys or paralegals
• Track and manage medical records, imaging, and supporting documentation for each case
• Monitor case progression to ensure all required materials are received, reviewed, and completed within deadlines
• Coordinate logistics for depositions, hearings, and trial appearances as needed
• Track payments, billing, and case status to support accurate financial and operational reporting
• Serve as a liaison between attorneys, paralegals, physicians, and internal teams
• Maintain organized and accurate records of all medico-legal cases and related activities
• Ensure all work is completed in compliance with organizational policies and applicable regulations
• Strong attention to detail with a high level of accuracy
• Excellent organizational and time management skills, with the ability to prioritize multiple deadlines and case demands
• Ability to manage a high-volume workload in a fast-paced environment
• Strong critical thinking and problem-solving skills
• Professional written and verbal communication skills
• High level of discretion when handling confidential and sensitive information
• Provide exceptional customer service to attorneys, physicians, and other contacts
• Maintain professionalism in all interactions, including time-sensitive or high-pressure situations
• Ensure timely and clear communication regarding case status and requirements