Legal Contracts & Operations Specialist

Hudson Headwaters Health Network Inc.; Town of Queensbury (NY); Hybrid; USD 36,000 - 39,000; Full time

Job summary

Hudson Headwaters Health Network Inc. is seeking a Legal Assistant to support the Legal Department with contract management, document preparation, and administrative tasks.

You will work closely with attorneys to manage contracts, maintain databases, and ensure filing, mailing, scanning, and filing are handled efficiently. The role requires strong attention to detail, excellent communication, and the ability to handle confidential information.

Qualifications

• 3-5 years’ experience as legal assistant or paralegal, especially with contracts.
• Proficiency with MS Office Suite and Adobe and other legal software.
• Maintain courteous and professional relationships with internal and external contacts.
• Ability to strictly maintain confidentiality of documents and information at all times.
• Excellent attention to detail and strong verbal/written communication skills.
• Exceptional organizational and time management skills; self-starter and able to work independently.
• Notary Public certification is preferred.

Responsibilities

• Coordinate and track all matters handled by the Legal Department.
• Coordinate office activities and schedules, acting as gatekeeper for Legal Department.
• Manage all contracts and the contract database through their full lifecycle.
• Help organize Legal Department with filing, databases, and calendars.
• Provide general administrative support to improve efficiency.
• Draft correspondence, prepare contracts and legal documents, and update forms.
• Interact with internal departments and external agents.
• Assist attorneys with various legal and compliance matters including research.
• Assist other departments with administrative duties as needed.
• Attend meetings and perform additional duties as assigned.

Skills

Attention to detail

Verbal and written communication

Organizational skills

Time management

Self-motivated

Notary Public (preferred)

Tools

MS Office Suite

Adobe

Legal software

Job description

Hudson Headwaters Health Network Inc. is seeking a Legal Assistant to support the Legal Department with contract management, document preparation, and administrative tasks.

You will work closely with attorneys to manage contracts, maintain databases, and ensure filing, mailing, scanning, and filing are handled efficiently. The role requires strong attention to detail, excellent communication, and the ability to handle confidential information.