Strategic Contract Operations Liaison

Hcdpbc; West Palm Beach (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

Hcdpbc is seeking a Contract Administration Liaison to streamline contract intake, review, and execution across the Legal Department and internal business units. The role ensures timely processing, tracking, and renewal management while gathering information for drafting and compliance.

You will coordinate with paralegals, counsel, procurement, and leadership to maintain organized contract files, monitor expirations, and provide accurate status updates.

Responsibilities

• Serve as the primary contact between internal departments and the Legal Department for contract requests and workflow processes.
• Coordinate and oversee the intake and administration of contract requests, ensuring requests are complete and contain all required supporting documentation.
• Assist departments in preparing and submitting contract review requests by gathering pertinent information necessary for legal drafting and review.
• Coordinate with paralegals and legal counsel to facilitate efficient review, revision, and execution of agreements.
• Follow up with internal stakeholders to obtain missing information, approvals, signatures, insurance documents, exhibits, or related materials.
• Provide customer-service-oriented support to internal departments regarding contract procedures, timelines, and status updates.
• Develop and maintain collaborative relationships with internal stakeholders to support seamless business operations, facilitate effective communication, and minimize organizational risk.
• Monitor and track contracts throughout the review, approval, execution, renewal, and expiration lifecycle.
• Identify potential contractual issues early, assist in negotiating key terms and conditions at the onset.
• Ensure that all requests adhere to internal corporate policies and procedures, and risk, tolerances.
• Proactively notify internal departments and Legal staff of upcoming contract expirations, renewals, amendments, and project timelines.
• Maintain organized electronic and physical contract files in accordance with organizational policies and records retention requirements.
• Maintain contract tracking systems, databases, calendars, and reporting tools to ensure accurate contract status visibility.
• Generate reports, metrics, and status updates related to contract activity, turnaround times, renewals, and workflow management.
• Support process improvement initiatives related to contract administration, legal operations, and workflow management.
• Assist with special projects and other administrative or legal support functions as assigned by Legal Operations Director or General Counsel.

Job description

Hcdpbc is seeking a Contract Administration Liaison to streamline contract intake, review, and execution across the Legal Department and internal business units. The role ensures timely processing, tracking, and renewal management while gathering information for drafting and compliance.

You will coordinate with paralegals, counsel, procurement, and leadership to maintain organized contract files, monitor expirations, and provide accurate status updates.