Legal Administrative Assistant — Contracts & Exec Support

RWJBarnabas Health; West Orange (NJ); On-site; USD 57,000 - 80,000; Full time

Benefits offered by this job

Paid Time Off

Medical, Dental, Vision Insurance

Retirement Plans

Tuition Reimbursement

Wellness Programs

Employee Discounts

Job summary

RWJBarnabas Health in West Orange, NJ, seeks an Administrative Assistant to support the General Counsel Office with calendar management, drafting, and redlining contracts. You will manage high‑level administrative tasks for attorneys and ensure accuracy in correspondence and reports.

The role emphasizes handling confidential information, coordinating with internal teams, and maintaining meticulous files and documentation in a fast‑paced legal environment.

Qualifications

• 5–7 years of administrative support experience, preferably in a legal or healthcare environment.
• 2–3 years drafting, revising, and redlining template contracts, agreements and legal documents and drafting, proofing and revising correspondence and reports.
• Bachelor’s degree or equivalent experience preferred.
• Strong proficiency with Microsoft Office Suite and document redlining tools.
• Excellent written and verbal communication skills and organizational abilities.
• Discretion and confidentiality in handling sensitive legal matters.

Responsibilities

• Provide high-level administrative support to attorneys, including managing calendars, scheduling meetings, and organizing appointments.
• Draft, revise and redline a variety of contracts, agreements and legal documents.
• Draft, format and proofread legal correspondence, memoranda and formal reports for accuracy.
• Assist attorneys and legal staff with document management, including version control and archiving executed agreements.
• Support the execution and routing of contracts for signature (DocuSign).
• Manage and maintain legal files, physical and electronic.
• Prepare legal presentations, reports, and memoranda.
• Coordinate communication between Legal and internal/external partners.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Handle confidential and sensitive information with discretion.
• Manage department invoices, track expenses, and assist with budgeting and reporting.
• Coordinate logistics for department meetings, conferences, and events.
• Perform general office duties (phones, supplies).

Skills

Administrative support

Contract drafting

Microsoft Office

Communication

Discretion

Time management

Education

Bachelor’s degree or equivalent experience

Tools

Document redlining tools

DocuSign

Job description

RWJBarnabas Health in West Orange, NJ, seeks an Administrative Assistant to support the General Counsel Office with calendar management, drafting, and redlining contracts. You will manage high‑level administrative tasks for attorneys and ensure accuracy in correspondence and reports.

The role emphasizes handling confidential information, coordinating with internal teams, and maintaining meticulous files and documentation in a fast‑paced legal environment.