Legal & Compliance Operations Coordinator

Jobtailor; Arizona; On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Legal Administrative Coordinator in Arizona to support the Legal and Compliance function, ensure accuracy and timely work, and manage NDA processes. You will coordinate subcontractor legal admin, onboardings, renewals, and offboarding while maintaining confidentiality and meticulous records.

You will work with internal stakeholders, use Microsoft Office and Smartsheet for trackers and deadlines, and help keep audit-ready documentation across the team.

Qualifications

• HS diploma or equivalent required.
• 3-5 years in a legal administrator/coordinator role.
• Strong written and verbal communication skills.
• High-fidelity document management experience.
• Experience handling highly confidential information with discretion.
• Proven deadline control and attention to detail.
• Working knowledge of Outlook, Word, Excel, PowerPoint.
• Bachelor’s degree is a standout qualification but not required.
• Audit-ready mindset is a stand-out qualification.

Responsibilities

• Support the Legal and Compliance function ensuring accuracy, traceability, and timely completion.
• Coordinate subcontractor legal administration including onboarding and renewals.
• Prepare, issue, track, and maintain NDAs and confidentiality docs.
• Follow up with stakeholders to obtain timely execution.
• Manage document version control for legal/compliance files.
• Draft, assemble, and process standard legal forms and templates.
• Monitor the team mailbox and triage requests.
• Support compliance audit review activities and audit completeness.
• Track obligations and maintain a centralized deadline calendar.
• Escalate upcoming or at-risk deadlines.
• Partner with Legal, Compliance, and business stakeholders on processes and workflows.
• Use Microsoft Office and Smartsheet to create trackers, reports, and presentations.

Skills

Strong written and verbal comms

Attention to detail

Discretion

Risk awareness

Deadline control

Document management

Audit readiness

NDA preparation

Communication

Education

HS diploma or equivalent

Bachelor’s degree (standout qualification)

Tools

Microsoft Office Suite

Smartsheet

Job description

Jobtailor is seeking a detail-oriented Legal Administrative Coordinator in Arizona to support the Legal and Compliance function, ensure accuracy and timely work, and manage NDA processes. You will coordinate subcontractor legal admin, onboardings, renewals, and offboarding while maintaining confidentiality and meticulous records.

You will work with internal stakeholders, use Microsoft Office and Smartsheet for trackers and deadlines, and help keep audit-ready documentation across the team.