Legal Clerical Support

Evolver Inc; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Job summary

Evolver Inc. is seeking a Legal Clerical Support professional to work on-site in Washington, DC. The role requires an active TS clearance and entails managing litigation case files, PACER checks, and document workflows within a government-facing environment.

Responsibilities include organizing case data, coordinating with FBI units, and producing reports while maintaining strict security procedures and accurate record-keeping. Strong MS Office and legal document skills are essential.

Qualifications

• Active Top Secret Clearance with SSBI is required.
• 3 years of legal/clerical experience in a law firm or court of justice.

Responsibilities

• Coordinate intake of new cases and requests for work on existing cases, create case files and tracking records.
• Generate indexing and organize documentation electronically and in paper case files.
• Communicate case information to case teams or individuals assigned to work or coordinate on the cases.
• Transfer cases between FBI units and update the tracking database.
• Organize and process cases from other FBI units or external agencies and update records.
• Track progress on cases, PACER notifications, and report progress.
• Adhere to security procedures and manage permissions to case information.
• Draft correspondence and coordinate with FBI divisions and field offices.
• Coordinate technical/data processing support.
• Ensure cases are closed per SOP and filed in databases.
• Administer calendars and schedule meetings.
• Generate management reports from OGC-LITB tracking system and Excel pivots.
• Prepare documents for imaging/scanning and filing.
• Perform law library management and LAWS workflows.

Skills

Top Secret Clearance

Microsoft Office

Document management

Communication skills

Tools

LAWS

Sentinel

PACER

Job description

Evolver is an information technology, cybersecurity, and digital transformation company supporting national defense, federal civilian agencies, and Fortune 500 organizations. We help customers secure critical systems, modernize enterprise technology, and solve complex operational challenges through integrated technology capabilities spanning cybersecurity, enterprise IT infrastructure, cloud, software development, data analytics, legal technology and eDiscovery, applied AI, and electronic security systems. Our teams combine deep technical expertise with mission understanding to deliver secure, reliable, and scalable solutions that advance performance in high-stakes environments.

This position Legal Clerical Support requires an Active TS Clearance and to work onsite 5 days a week in Washington, DC

Responsibilities:

Litigation Case Management:

Coordinate intake of new cases and requests for work on existing cases, create case files and tracking records, generate indexing, organizing documentation electronically and in paper case files, and communicating case information to case teams or individuals assigned to work or coordinate on the cases.

• Transfer cases from one FBI unit to another FBI unit and update the tracking database as needed.
• Organize and process cases received from other FBI units or external agencies and update the tracking database as needed.
• Track progress on cases, including checking Public Access to Court Electronic Records (PACER) notifications, updating case files and tracking records, monitoring work flow, and reporting progress;
• Administer and adhere to security procedures, including recording and executing permissions to case information upon receiving written approval from a government task lead.
• Respond to changes in the case team, including drafting correspondence related to the cases and the requests to FBI divisions, including field offices.
• Coordinate technical/data processing support.
• Ensure cases are closed according to existing standard operating procedures (SOP) and related documents are filed or uploaded to designated databases.
• Administer calendars and schedule meetings as requested.
• Generate management reports using data from the OGC-LITB case tracking system, including Excel and pivot tables.

Document Support:

• Prepare documents for imaging/scanning; and scan, copy and file documents.
• Perform law library management.
• Perform Legal Analysis Workflow System (LAWS), Sentinel and PACER searches.
• Develop, draft, and edit reports, briefs, correspondence, proposals and other documents.
• Proofread, merge document versions, and other document editing before submitting them for final review;
• Pull, track, and re-file documents in the designated database or paper filing system identified by existing SOP.
• Prepare files for hearings and trials; assemble notebooks; pull file copies of documents, tab binders, number, bind, label, re-file documents and shelving; pack boxes and prepare them for shipment.
• Retrieve case materials, complete log sheets.

Clerical Projects:

On a quarterly basis, the Legal Clerical completes legal clerical projects to improve the overall management of the OGC-LITB and mitigate legal risk associated with clerical functions. The OGC-LITB shall define these projects on a rolling basis, to include with measurable deliverables, timelines and evaluation and acceptability criteria. Examples of projects that shall begin at the start of the award include:

• May request changes to existing OGC-LITB practices and tracking tools and shall fully incorporate underlying OGC-LITB requirements and best practices.
• May reorganize and consolidate all existing electronic and paper documents for each pending case into a centralized file for that case. For closed cases, the team-based work product would be migrated to a common electronic storage location, but individual cases would not be merged to a single file.

Basic Qualifications

• Active Top Secret Clearance with Single Scope Background Investigation (SSBI).
• 3 years of legal/clerical experience in a law firm or court of justice

Preferred Qualifications

• 5 years of legal/clerical experience in a law firm or court of justice
• Ability to use independent decision-making, good judgment and discretion in handling highly confidential and sensitive information.
• Excellent interpersonal, verbal, and written communication skills.
• Strong project management skills.
• Adaptive and flexible work style with the ability to adjust to changing priorities and work well under pressure.
• Superior organizational skills.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Efficient and detail oriented.
• Comfortable performing multiple projects in conjunction with day-to-day activities.
• Grammatical, editing, and proofreading skills.

Evolver is an equal opportunity employer and welcomes all job seekers. It is the policy of Evolver not to discriminate based on race, color, ancestry, religion, gender, age, national origin, gender identity or expression, sexual orientation, genetic factors, pregnancy, physical or mental disability, military/veteran status, or any other factor protected by law.

Actual salary will depend on factors such as skills, qualifications, experience, market and work location. Evolver offers competitive benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.