Legal Case Coordination & Litigation Support Specialist

HireNow Staffing, Inc.; Cleveland (OH); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Paid vacation

Paid holidays

Paid sick leave

Professional development

Travel expenses

Job summary

HireNow Staffing is seeking a Legal Case Coordination & Litigation Support Specialist to join a client partner in Cleveland, Ohio. This hybrid role provides comprehensive administrative and litigation support to attorneys and legal teams, ensuring deadlines are met and files are accurately organized.

The ideal candidate has at least three years of legal assistant experience in a law firm, strong MS Word/Excel/Outlook/PowerPoint skills, and familiarity with electronic court filing. U.S.

Qualifications

• Minimum 3 years of legal assistant or legal administrative experience within a law firm.
• Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Demonstrated experience proofreading, formatting, and preparing complex legal documents.
• Experience utilizing electronic court filing systems.
• Excellent organizational, time management, and multitasking abilities.
• Outstanding written and verbal communication skills.
• Ability to effectively prioritize multiple deadlines within a fast-paced legal environment.
• Authorized to work in the United States.
• U.S. citizens only.
• No employment sponsorship available now or in the future.

Responsibilities

• Provide comprehensive administrative and litigation support to attorneys and legal professionals.
• Prepare, edit, proofread, and format legal correspondence, pleadings, agreements, reports, and client communications.
• Coordinate attorney calendars, scheduling, travel arrangements, and meeting logistics.
• Monitor court deadlines, case milestones, and follow-up activities to ensure timely completion.
• Electronically file legal documents with federal, state, and local courts.
• Organize, maintain, and update electronic and physical case files.
• Coordinate client meetings while providing exceptional professional client service.
• Process billing support activities including time entry, expense reimbursements, reporting, and billing inquiries.
• Maintain Continuing Legal Education (CLE) records and attorney compliance documentation.
• Collaborate with attorneys, court personnel, vendors, clients, and internal departments to support efficient case management.

Skills

Legal experience

Attention to detail

Time management

Communication skills

Work authorization

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Legal Case Coordination & Litigation Support Specialist

Company: HireNow Staffing (Direct Placement Partner)

HireNow Snapshot

HireNow Staffing is actively recruiting a Legal Case Coordination & Litigation Support Specialist to join one of our valued client partners in Cleveland, Ohio. This hybrid opportunity is ideal for an experienced legal professional who thrives in a fast-paced law firm environment and enjoys providing comprehensive administrative and litigation support to attorneys and legal teams.

The successful candidate will play an essential role in keeping legal matters organized, ensuring deadlines are met, maintaining accurate documentation, and delivering exceptional service to attorneys, clients, courts, and internal stakeholders. This position requires exceptional attention to detail, outstanding organizational abilities, and the ability to manage multiple priorities while maintaining the highest standards of professionalism.

Key Responsibilities

• Provide comprehensive administrative and litigation support to attorneys and legal professionals.
• Prepare, edit, proofread, and format legal correspondence, pleadings, agreements, reports, and client communications.
• Coordinate attorney calendars, scheduling, travel arrangements, and meeting logistics.
• Monitor court deadlines, case milestones, and follow‑up activities to ensure timely completion.
• Electronically file legal documents with federal, state, and local courts.
• Organize, maintain, and update electronic and physical case files.
• Coordinate client meetings while providing exceptional professional client service.
• Process billing support activities including time entry, expense reimbursements, reporting, and billing inquiries.
• Maintain Continuing Legal Education (CLE) records and attorney compliance documentation.
• Collaborate with attorneys, court personnel, vendors, clients, and internal departments to support efficient case management.

Required Qualifications

• Minimum 3 years of legal assistant or legal administrative experience within a law firm.
• Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Demonstrated experience proofreading, formatting, and preparing complex legal documents.
• Experience utilizing electronic court filing systems.
• Excellent organizational, time management, and multitasking abilities.
• Outstanding written and verbal communication skills.
• Ability to effectively prioritize multiple deadlines within a fast‑paced legal environment.
• Authorized to work in the United States.
• U.S. citizens only.
• No employment sponsorship available now or in the future.

Preferred Qualifications

• Experience supporting multiple attorneys simultaneously.
• Familiarity with Kofax/Nuance, InTapp, LMS+, iManage, or similar legal software platforms.
• Experience supporting litigation, probate, corporate, or other legal practice areas.
• Knowledge of attorney billing support, expense reimbursement processing, and CLE administration.
• Strong understanding of legal document management systems.
• Stable employment history demonstrating continued professional growth within legal support services.

HireNow Package

• Compensation: $55,000–$75,000 annually, based on experience.
• Benefits: Comprehensive medical, dental, and vision insurance; retirement savings program; paid vacation; paid holidays; paid sick leave; professional development opportunities; interview travel expenses covered where applicable; and additional employer‑sponsored benefits.
• Employment Type: Full‑Time.
• Schedule: Standard business hours.
• Work Location: Hybrid – Cleveland, Ohio. Applicants must currently reside within commuting distance of Cleveland, Ohio.
• Applicant Requirements: U.S. citizens only. No visa sponsorship available now or in the future.
• Hiring Need: 1 Position.

HireNow Checklist

HireNow Staffing is recruiting a Legal Case Coordination & Litigation Support Specialist who demonstrates the following:

• Possesses at least three years of successful legal assistant experience within a law firm.
• Demonstrates exceptional legal document preparation, proofreading, and organizational skills.
• Has experience supporting multiple attorneys within deadline‑driven legal environments.
• Understands electronic court filing procedures and legal case management.
• Communicates professionally with attorneys, clients, court personnel, and internal teams.Maintains exceptional attention to detail while managing multiple priorities.
• Resides within commuting distance of Cleveland, Ohio.
• Meets all required qualifications while demonstrating multiple preferred qualifications.

HireNow Standout Candidates

Candidates will receive the strongest consideration if they demonstrate:

• Extensive experience supporting litigation or complex legal practices.
• Advanced proficiency with legal document management and practice management software.
• Strong billing, CLE administration, and attorney support experience.
• Exceptional organizational and deadline management abilities.
• Outstanding client service and professional communication skills.
• Proven ability to support multiple attorneys while maintaining exceptional accuracy.
• Stable employment history demonstrating continued career progression and increasing legal support responsibilities.

HireNow Disqualifiers

The following will prevent candidates from moving forward in the hiring process:

• Jumpy resumes will not be accepted or interviewed.
• Less than three years of law firm legal assistant experience.
• No experience with electronic court filing systems.
• Poor proofreading, document preparation, or organizational skills.
• Applicants requiring employment sponsorship now or in the future.
• Applicants who do not currently reside within commuting distance of Cleveland, Ohio.
• Candidates who do not meet the core qualifications required for this position.

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this Legal Case Coordination & Litigation Support Specialist opportunity. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview. Client-specific information will be shared only with qualified candidates during the interview process.