Legal Information Lifecycle & Governance Coordinator
HireNow Staffing, Inc.
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Benefits dieser Stelle
Zusammenfassung
HireNow Staffing is seeking a seasoned Legal Information Lifecycle & Governance Coordinator to support information governance operations, oversee records across lifecycles, and assist legal teams with meticulous records management. This full-time, hybrid Detroit role requires strong organizational skills and the ability to manage multiple priorities within a collaborative legal environment.
The ideal candidate will maintain confidentiality, ensure policy compliance, and work cross-functionally
Qualifikationen
- Bachelor's degree or equivalent professional experience in legal/admin/records mgmt or professional services.
- Experience supporting records management, information governance, or legal records operations.
- Strong proficiency with Word, Excel, Outlook, and PowerPoint.
- Excellent organizational skills with attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced office.
Aufgaben
- Coordinate the lifecycle of legal and administrative records from creation to disposition.
- Track physical files, storage containers, barcodes, and offsite locations.
- Process requests for file retrieval, transfers, indexing, and record updates.
- Classify and maintain client and firm records per information governance standards.
- Support retention schedules, disposition activities, and secure destruction processes.
Kenntnisse
Ausbildung
Tools
Jobbeschreibung
HireNow Staffing is actively recruiting a seasoned, highly skilled Legal Information Lifecycle & Governance Coordinator to join one of our valued client partners. This full-time hybrid opportunity is designed for a highly organized professional who excels at maintaining information accuracy, managing records throughout their lifecycle, and supporting legal professionals with exceptional service and attention to detail.
The successful candidate will play an integral role in supporting Information Governance operations by overseeing physical and electronic records, maintaining information integrity, coordinating records retention activities, and ensuring compliance with firm policies and established legal records management standards. This position requires excellent organizational skills, strong communication abilities, and a proactive mindset capable of managing multiple priorities within a collaborative legal environment.
- Coordinate the complete lifecycle of legal and administrative records from creation through retention and final disposition.
- Maintain accurate tracking of physical files, storage containers, barcodes, and offsite storage locations.
- Process attorney, legal staff, and administrative requests for file retrieval, transfers, indexing, and record updates.
- Organize, classify, and maintain client and firm records according to established information governance standards.
- Support records retention schedules, disposition activities, and secure destruction processes while maintaining compliance requirements.
- Perform quality reviews to ensure records are accurately indexed, labeled, documented, and stored.
- Generate activity reports, inventory metrics, and records management documentation for leadership review.
- Assist with onboarding and training office personnel regarding records management procedures and information governance best practices.
- Collaborate with Information Governance leadership to improve operational workflows and records management efficiency.
- Support special projects involving records migration, digitization, auditing, and information management initiatives.
- Maintain confidentiality while handling sensitive client and firm information.
- Bachelor's degree or equivalent professional experience within a legal, administrative, records management, information governance, or professional services environment.
- Previous experience supporting records management, document management, information governance, or legal records operations.
- Strong proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Excellent organizational skills with exceptional attention to detail and accuracy.
- Ability to manage multiple priorities while meeting deadlines in a fast-paced office environment.
- Strong written and verbal communication skills with a customer-service mindset.
- Ability to work independently while collaborating effectively across multiple departments and office locations.
- High level of professionalism, discretion, and commitment to maintaining confidential information.
- Must currently reside within commuting distance of Detroit, Michigan.
- U.S. citizens or individuals authorized to work in the United States only. No employment sponsorship is available.
- Experience supporting Information Governance or Records Management within a law firm or other professional services organization.
- Familiarity with legal records management software, electronic document management systems (DMS), or records tracking platforms.
- Experience coordinating records retention, disposition, offsite storage, and file inventory processes.
- Knowledge of legal records compliance, document retention policies, and information governance best practices.
- Experience supporting attorneys, legal assistants, paralegals, and administrative professionals.
- Strong reporting, auditing, and process improvement experience.
- Demonstrated ability to improve operational workflows while maintaining exceptional records accuracy.
- Stable employment history demonstrating long-term professional growth, reliability, and accountability.
HireNow Staffing is recruiting a Legal Information Lifecycle & Governance Coordinator who demonstrates the following:
- Experience supporting legal records, information governance, document management, or professional office operations.
- Strong organizational skills with exceptional attention to detail and records accuracy.
- Ability to manage physical and electronic records throughout the complete information lifecycle.
- Excellent customer service and communication skills when supporting attorneys, legal teams, and administrative personnel.
- Strong Microsoft Office proficiency and ability to learn records management technologies.
- Experience maintaining confidential information while following established compliance procedures.
- Ability to work independently while contributing to a collaborative team environment.
- Currently resides within commuting distance of Detroit, Michigan.
- Meets all required qualifications while demonstrating several preferred qualifications.
Candidates will receive the strongest consideration if they demonstrate:
- Previous law firm Information Governance or Records Management experience.
- Extensive knowledge of legal records retention, document lifecycle management, and compliance procedures.
- Experience supporting firm-wide records audits, digitization initiatives, and process improvement projects.
- Strong analytical and reporting abilities with exceptional documentation accuracy.
- Experience implementing workflow improvements that enhance operational efficiency.
- Outstanding customer service skills when supporting attorneys and legal professionals.
- Stable employment history demonstrating long-term career progression, reliability, and professionalism.
The following will prevent candidates from moving forward in the hiring process:
- Candidates with jumpy resumes will not be accepted or interviewed.
- No experience supporting records management, information governance, document management, or comparable administrative functions.
- Poor organizational skills or inability to maintain accurate records.
- Limited Microsoft Office proficiency.
- Inability to work effectively within a hybrid environment.
- Applicants who do not currently reside within commuting distance of Detroit, Michigan.
- Applicants requiring employment sponsorship now or in the future.
- Candidates who do not meet the core qualifications listed for this position.
HireNow Staffing is acting as a direct placement partner for this Legal Information Lifecycle & Governance Coordinator opportunity. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview. Client-specific information will be shared only with qualified candidates during the interview process.
https://www.careers-page.com/hirenow-staffing-inc/job/5W957XW3
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