Legal Calendar Coordinator (Entry-Level)

Albert & Mackenzie, LLP; Agoura Hills (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

401(k)

Health spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Albert & Mackenzie, LLP, a workers’ compensation defense law firm, seeks an Office Clerk for the Calendar Department in Agoura Hills. The role handles legal notices and attorney calendars in a fast-paced setting and is an excellent entry into a law firm environment for the right candidate.

This full-time position requires strong attention to detail, exceptional organization, and proficiency with Microsoft Office.

Qualifications

• Extremely detail oriented with ability to prioritize multiple tasks and ensure follow-through.
• Strong communication skills, both verbal and written.
• Proficiency in Microsoft Office software, especially Outlook, Word, and Excel; knowledge of case management and/or E-filing is a plus.

Responsibilities

• Generate and send out hearing notices to parties.
• Schedule applicant depositions and doctor depositions as requested by attorneys.
• Set up meetings and conference calls.
• Record all deposition information in case management software and Outlook calendar.
• Arrange court reporter, interpreter, transportation, and notify all parties.
• Review notices of depositions and record in Helix and calendar.
• Calendar vacations, appointments and conflicts for attorneys in Helix.
• Process all Notice of Hearings from WCAB and enter information into Helix.
• Use EAMS search tool to confirm case parties and update parties.
• Request payment for doctor depositions and follow up to ensure timely receipt.
• Record all deposition information in Helix.
• Print, arrange and tab documents for walk-through.
• Confirm all depositions with AA’s office, court reporter’s office and interpreter’s office.
• Assist with other tasks as needed.

Skills

Detail oriented

Strong communication

MS Office proficiency

Case management / E-filing

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Albert & Mackenzie, LLP, a workers’ compensation defense law firm, seeks an Office Clerk for the Calendar Department in Agoura Hills. The role handles legal notices and attorney calendars in a fast-paced setting and is an excellent entry into a law firm environment for the right candidate.

This full-time position requires strong attention to detail, exceptional organization, and proficiency with Microsoft Office.