Legal Calendar Coordinator

Harwood Lloyd, LLC; Hackensack (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with matching

Generous paid time off

Paid holidays

Company outings

Mid-week bagels

Pizza luncheons

Job summary

Harwood Lloyd, LLC in Hackensack, NJ is seeking a full-time Legal Calendar Coordinator to manage litigation calendars and maintain critical deadlines. The successful candidate will have strong analytical and communication skills, proficiency in scheduling, and experience in a legal environment.

This role offers a range of benefits including health, dental, and vision insurance, along with a competitive PTO policy. The position is onsite, Monday to Friday, from 9:00 am to 5:00 pm.

Qualifications

• Ability to understand court rules, procedures, and litigation timelines.
• Experience with legal calendaring or docketing systems.
• High accuracy and organization in managing multiple deadlines.

Responsibilities

• Manage firm-wide litigation calendars, including court dates and deadlines.
• Communicate updates to attorneys and staff.
• Coordinate with courts regarding scheduling.

Skills

Understanding court rules

Proficiency in scheduling

Analytical skills

Professional communication skills

Experience with legal calendaring systems

Time management

Prior experience in law firm

Education

Associate's or Bachelor's degree in related field

Tools

MS Office

Outlook

Case management tools

Job description

Harwood Lloyd, LLP of Hackensack, NJ, is looking to hire a full-time Legal Calendar Coordinator to join us.

We offer a competitive benefits package for our full-time employees that includes health, dental, and vision insurance, long-term disability, firm‑paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), paid holidays, plus more! Perks like mid‑week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff.

Legal Calendar Coordinator

The Legal Calendar Coordinator will manage and maintain firm‑wide litigation calendars, including court dates, filing deadlines, hearings, mediations, and client meetings. This role involves reviewing court rules and orders, identifying critical deadlines, and accurately entering and updating them in the firm’s calendaring system. The coordinator will monitor changes to schedules, promptly communicate updates to attorneys and staff, and ensure timely reminders and notifications. Additional responsibilities include coordinating with courts and opposing counsel regarding scheduling, assisting with preparation of basic calendar‑related legal notices, and generating regular calendar reports as necessary. The position requires consistent attention to detail, confidentiality, and effective communication with legal teams in a virtual environment.

Qualifications

• Strong foundation in the legal field, with the ability to understand court rules, procedures, and litigation timelines.
• Proficiency in scheduling, including notices, cover letters, and deadline summaries.
• Excellent analytical skills to interpret court orders, calculate deadlines, and identify potential conflicts or risks.
• Clear and professional communication skills for coordinating with attorneys, clients, staff, courts, and external parties.
• Experience with legal calendaring or docketing systems and common office software (e.g., Outlook, case management tools, MS Office).
• High level of accuracy, organization, and time management, with the ability to prioritize multiple deadlines in a remote setting.
• Prior experience in a law firm or legal department, particularly in litigation support or docketing, is strongly preferred.
• Associate’s or bachelor’s degree in a related field, or equivalent relevant experience in legal administration or calendar coordination.

Work Schedule

This is a full‑time, Monday‑Friday, 9:00 am – 5:00 pm position. ONSITE.