Legal Billing Specialist - Hybrid NYC

Tarter Krinsky & Drogin; New York (NY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K

Paid Time Off (PTO)

Job summary

Tarter Krinsky & Drogin LLP (TKD) is seeking a Billing Assistant to join the Accounting Department in New York City. The role supports daily billing operations, including invoice preparation, e-billing, adjustments, reporting, and maintaining billing records with a strong emphasis on accuracy.

Ideal candidates have 1–3 years of billing or related experience; prior law firm billing is a plus but not required.

Qualifications

• 1–3 years of billing, accounting, or related experience preferred.
• Prior law firm billing experience is a plus but not required.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities, meet deadlines, and work in a fast-paced environment.
• Excellent communication and interpersonal skills with a customer-service orientation.
• Comfortable working with numbers, researching discrepancies, and resolving billing issues.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with SurePoint/Rippe, Elite, or other legal billing systems is a plus.
• Familiarity with third-party electronic billing platforms is helpful.
• Ability to work independently while contributing to a collaborative team environment.
• Positive, proactive attitude with willingness to learn and grow professionally.
• Maintain discretion and confidentiality with sensitive financial and client information.
• Ability to work on-site in New York City three days per week.
• In compliance with federal law, able to verify identity and eligibility to work in the U.S.

Responsibilities

• Prepare, review, and process monthly attorney invoices with accuracy.
• Review and edit pre-bills based on requests from attorneys and staff.
• Process billing adjustments, write-offs, discounts, and retainer applications.
• Assist with electronic billing submissions, tracking, and resolving rejections.
• Support complex billing arrangements including split billing and client discounts.
• Review invoices and documentation to ensure client billing guideline compliance.
• Research and resolve billing discrepancies and inquiries.
• Maintain accurate billing records and matter-level instructions.
• Track client budgets, estimates, and alternative billing arrangements.
• Prepare and distribute weekly/monthly billing reports for attorneys and management.
• Communicate professionally with attorneys, staff, clients, and accounting team.
• Monitor deadlines and follow up on outstanding billing requests.
• Maintain organized billing documentation and confidentiality.
• Support process improvements and special accounting projects.
• Provide additional support during peak monthly billing cycles.
• Perform other duties as assigned.

Skills

Billing experience

Attention to detail

Communication skills

MS Office proficiency

Teamwork

Independent work

Tools

Excel

Word

Outlook

SurePoint/Rippe

Elite

Job description

Tarter Krinsky & Drogin LLP (TKD) is seeking a Billing Assistant to join the Accounting Department in New York City. The role supports daily billing operations, including invoice preparation, e-billing, adjustments, reporting, and maintaining billing records with a strong emphasis on accuracy.

Ideal candidates have 1–3 years of billing or related experience; prior law firm billing is a plus but not required.