Legal Billing Specialist — Detail-Oriented & Collaborative

Kaufman & Canoles; Norfolk (VA); On-site; USD 40,000 - 54,000; Full time

Job summary

The Norfolk office of Kaufman & Canoles is seeking a Time & Billing Clerk. The role requires proficiency in Microsoft Office, strong organizational and communication skills, and the ability to work well in a team while staying productive independently.

Responsibilities include generating and distributing pre-bills, preparing client invoices, reviewing billing entries, and maintaining confidential billing records with the accounting team.

Qualifications

• Related legal billing experience is preferred, but not required.
• Prior law firm experience is preferred.
• High school diploma or equivalent required.
• Exceptional organizational skills, strong multitasking ability, and excellent attention to detail.
• Excellent written and verbal communication skills.
• Excellent grammar and proofreading skills.
• Ability to work successfully in a team environment and independently with minimal guidance.
• Working knowledge of standard office equipment, including copier, scanner, and telephone systems.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Experience using business systems and tools, including databases and search functions.
• Ability to routinely lift, carry, push, pull, or slide materials weighing up to 25 pounds.
• Ability to work overtime as needed to meet deadlines.

Responsibilities

• Generate and distribute pre-bills.
• Review and revise pre-bills in response to attorney and paralegal requests.
• Prepare and send client invoices.
• Review and verify the accuracy of billing entries and supporting documentation.
• Research and respond to inquiries regarding billing questions or issues.
• Post expenses to client accounts.
• Maintain organized billing files and related records.
• Interact professionally and communicate effectively with attorneys, paralegals, clients, and accounting team members.
• Maintain strict confidentiality of all client and firm matters.
• Collaborate closely with employees in the Accounting Department.

Skills

Microsoft Office

Communication skills

Detail oriented

Organizational skills

Team player

Independent worker

Education

High school diploma or equivalent

Job description

The Norfolk office of Kaufman & Canoles is seeking a Time & Billing Clerk. The role requires proficiency in Microsoft Office, strong organizational and communication skills, and the ability to work well in a team while staying productive independently.

Responsibilities include generating and distributing pre-bills, preparing client invoices, reviewing billing entries, and maintaining confidential billing records with the accounting team.