Legal Billing Specialist

Solomon Page; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

A leading company in New York is seeking a Legal Billing Specialist to manage bill preparation and accounts receivable documentation. The role involves interfacing with legal and non-legal staff, ensuring accurate billing processes, and providing support to the billing department. Candidates should have strong communication and math skills, with a minimum of 2 years of experience in a similar role.

Qualifications

• At least 2 years experience in a billing department within a law firm or professional services firm.
• Ability to work independently and follow up on issues.

Responsibilities

• Monitor inventory and ensure adherence to client discounts.
• Prepare and distribute monthly proformas.
• Assist Accounts Receivable by monitoring receivables.

Skills

Communication

Math

Interpersonal Skills

Organizational Skills

Teamwork

Job description

Executive Recruiter - Accounting & Finance - Solomon Page Group

We are seeking a Legal Billing Specialist responsible for bill preparation and management. This role supports legal staff and the Revenue Services & Financial Analysis Department by providing billing and accounts receivable documentation, and interfaces with non-legal staff, vendors, and clients. The Legal Billing Specialist reports to the Billing Manager.

Salary: $90-110k

Responsibilities:

1. Monitor inventory, ensure adherence to client discounts and guidelines, review proformas, analyze aged WIP, and communicate with Billing Partners regarding AWIP over 30 days.
2. Oversee unallocated funds, expedite application, and alert the Manager of unapplied payments exceeding one week.
3. Monitor On Account funds, follow up for timely application, and notify the Manager if unallocated for over two months.
4. Suggest process improvements for billing, productivity, and department functioning.
5. Provide monthly billing projections, aged WIP reports, and other scheduled reports.
6. Assist Accounts Receivable by monitoring receivables.
7. Prepare, print, and distribute monthly proformas.
8. Draft and forward bills to partners, ensuring discounts and client requirements are met, and follow up for review and transmittal.
9. Edit time records, maintain documentation, and suggest improvements in time-keeping and adjustments.
10. Maintain correspondence folders and ensure proper filing of bills, adjustments, and related documentation.
11. Assist in peer training and development of new Billing Coordinators.
12. Perform other responsibilities or projects as assigned by partners or management.

Minimum Qualifications:

• At least 2 years experience in a billing department within a law firm or professional services firm.
• Ability to work independently and follow up on issues.
• Strong oral and written communication skills.
• Strong math skills.
• Interpersonal and organizational skills are a plus.
• Teamwork skills.

If qualified and interested, apply today.

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