Legal Billing Coordinator

U.S.based Multinational Law Firm; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

Join a leading international law firm as a Legal Billing Coordinator, where you will play a crucial role in managing client billing and collections. This position offers a dynamic work environment in Midtown Manhattan, focusing on timely and high-quality invoice preparation, e-billing, and collaboration with partners and clients. With a competitive salary and a range of benefits, this is an exciting opportunity for someone with a strong billing background and excellent interpersonal skills. Embrace the chance to thrive in a supportive culture that values your contributions and fosters professional growth.

Benefits

Medical Coverage

Dental Coverage

Paid Time Off

401K

Transit Benefits

Exceptional Work Environment

Firm Amenities

Qualifications

• 3+ years of billing experience in a law firm setting required.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Perform client billing and collection activities for assigned clients.
• Monitor and manage outstanding accounts receivable and collection efforts.
• Prepare billing packages and communicate with partners regarding invoices.

Skills

Billing Experience

MS Office (Word, Excel)

Interpersonal Skills

Ability to Multitask

Adaptability

Education

Bachelor’s Degree in Accounting, Finance, or Business

Tools

Elite 3E

Aderant

Electronic Billing Systems

Job description

Job Description

Job Description

Legal Billing Coordinator
Elite Billing System - Law Firm

Location: New York, NY – Midtown Manhattan

Organization: An International Law Firm

Compensation: Base salary up to $120K based on related experience plus paid overtime; and performance-based bonus. Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture.

Summary: The Billing Coordinator is responsible for the completion of all facets of the billing and collection function. Responsibilities include working with the Billing Manager, Senior Billing Coordinators, and/or partners to proactively administer their billing responsibilities, preparation and processing of timely and high quality invoices, and monitoring and follow-up on outstanding receivables.

Essential Functions:

• Perform client billing and collection activities for assigned clients in a timely manner
• Monitor aging of unbilled fees for assigned partners and/or clients
• Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
• Meet with the Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections
• Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
• Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)
• Review Proformas for misallocated time and ensure time entries are in accordance with client policy
• Communicate new/changes in client policies to timekeepers
• Edit draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
• Time/cost transfers; investigate the appropriateness of where entries should be billed
• Time entry narrative changes with respect to additions, corrections, deletions
• Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
• Pull back-up of costs to include with final invoices based on a client’s billing requirements
• Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds
• E-Billing and prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions
• Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed
• Ensure three-way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines)
• Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
• Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts
• Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts
• Provide assistance to partners and clients regarding outstanding and/or short paid invoices
• Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.

Requirements:

• Bachelor’s Degree in Accounting, Finance, or Business preferred
• 3+ years of billing experience in a law firm setting required
• Related Billing experience in a law firm or professional services company
• MS Office with emphasis on Word and Excel
• Elite 3E OR Aderant and Electronic Billing Systems experience
• Ability to multitask and prioritize
• Interpersonal skills in order to work effectively within a team environment, as well as independently
• Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment

Company Description

Exceptional work environment and culture

Company Description

Exceptional work environment and culture