Legal Billing Specialist

Taft Stettinius & Hollister LLP; Cincinnati (OH); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Taft Stettinius & Hollister LLP is seeking a Legal Billing Specialist to support its Accounting department. The role focuses on accurate prebills, timely invoice delivery, and adherence to client billing guidelines and firm policies.

The ideal candidate has at least two years of accounting or billing experience, excellent attention to detail, and strong communication skills. Proficiency with ebilling vendors and legal management systems is highly desirable.

Qualifications

• Minimum two years general accounting or billing experience.
• Experience with ebilling and vendor requirements is highly desirable.
• Law firm or professional services experience is preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Excel, Outlook and Word.

Responsibilities

• Generates and processes prebills according to procedures and timelines.
• Interprets billing instructions and seeks clarification as needed.
• Ensures compliance with client billing guidelines, fee agreements, and firm policies.
• Ensures the accurate and timely delivery of invoices including ebills.
• Maintains billing instructions and details within the accounting system.
• Collaborates with attorneys and staff to support revenue operations.
• Responds to inquiries for billing/payment history and time/cost details.
• Maintains confidentiality of client information.
• Participates in training to enhance billing expertise.

Skills

General accounting

Billing processes

Attention to detail

Interpersonal communication

Microsoft Excel

Hybrid work environment familiarity

Education

Accounting/Finance degree

Related work experience welcomed

Tools

Surepoint Legal Management System

Aderant

Microsoft Office Suite (Excel/Outlook/Word)

Job description

Taft is currently seeking a Legal Billing Specialist to support our Accounting department.

Taft’s Accounting department is seeking a Legal Billing Specialist to support their efforts. As a member of the accounting department, the legal billing specialist is responsible for the accurate and timely processing of client invoices consistent with the clients’ billing guidelines, attorney instruction, and the firm’s established policies. This position routinely collaborates with attorneys, legal assistants, and others to effectively support the firm’s revenue operations.

Qualified candidates must have general accounting or billing experience, be detailed oriented and organized, possess excellent interpersonal communication skills, and be comfortable initiating attorney and support staff outreach activities. The position requires someone who demonstrates a high degree of responsiveness and professionalism when interacting with both.

Duties and Responsibilities:

• Generates and processes prebills according to the firm’s established procedures and timelines.
• Interprets billing instructions effectively and seeks additional clarification as needed.
• Ensures compliance with clients’ billing guidelines, fee agreements, and firm policies.
• Ensures the accurate and timely delivery of invoices, including the submission of ebills.
• Maintains billing instructions and applicable details within the accounting system.
• Utilizes available resources to troubleshoot and resolve billing discrepancies.
• Demonstrates an effective client first approach through team collaboration with attorneys, legal assistants, and others.
• Responds to inquiries for billing/payment history, time/cost entry details, and other basic financial information.
• Maintains confidentiality of the company’s and clients’ information.
• Participates in training and development opportunities to enhance billing expertise.

Requirements:

• Knowledge of ebilling vendor requirements and LEDES file formats.
• Ability to communicate effectively, both orally and in writing.
• Skillful in assessing situational needs and requirements.
• Attentiveness to details ensuring completeness, accuracy, and organization.
• Strong numerical skills.
• Exhibit a high level of responsiveness and professionalism.
• Ability to prioritize assignments in a time sensitive environment.
• Proven aptitude to learn new software and web-based applications.
• Proficiency with Microsoft Office Suite; Excel, Outlook, and Word
• Ability to work effectively in a hybrid environment, including proficiency using Zoom Workplace.

Education & Experience:

• Minimum of two years general accounting or billing experience required.
• College experience with an emphasis in accounting or other related field is preferred.
• Related work experience will be considered in lieu of education.
• Law firm or other professional services industry experience is highly desirable.
• Proficiency with electronic billing (ebilling) and vendor requirements is highly desirable.
• Proficiency with Surepoint Legal Management System or Aderant is highly desirable.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.