Legal Billing Specialist

Capstone Search Partners; Buena Park (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Billing Specialist to enhance their dynamic Accounting Department. In this pivotal role, you will manage all aspects of the billing process, ensuring compliance with client-specific requirements and firm policies. Your expertise in legal billing procedures and systems will be crucial as you prepare invoices, assist with collections, and liaise with attorneys and clients. This is a fantastic opportunity to contribute to a fast-paced law firm environment where your skills will be valued and your career can flourish.

Qualifications

• 3-5 years of legal billing experience in a law firm setting required.
• Strong understanding of e-billing platforms and compliance issues.

Responsibilities

• Manage all aspects of the billing process in a law firm environment.
• Generate invoices, manage collections, and ensure compliance with billing guidelines.

Skills

Legal Billing Procedures

Communication Skills

Attention to Detail

Problem Solving

Tools

Aderant

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

The Opportunity: Legal Billing Specialist

Email resumes to: [e-mail]

Premier law firm: [to be disclosed]

Job title: Legal Billing Specialist

Division: Legal Accounting Division

Job type: Full-Time and Direct-Hire

Schedule: Fully Onsite

Position Overview

We are seeking a detail-oriented and experienced Legal Billing Specialist to join our dynamic Accounting Department. The ideal candidate will be responsible for managing all aspects of the billing process, including setup, maintenance, electronic billing (e-billing), compliance, and accounts receivable. This role requires a strong understanding of legal billing procedures and systems, exceptional communication skills, and the ability to work in a fast-paced law firm environment.

Key Responsibilities:

• Prepare, update, and maintain client and matter billing arrangements, ensuring accurate implementation of rate structures, billing guidelines, and client-specific requirements.
• Generate pre-bills, process revisions, and finalize client invoices in accordance with firm and client deadlines.
• E-Billing:Submit electronic invoices through various client-specific e-billing platforms; monitor and resolve submission issues to ensure timely approval and payment.
• Ensure billing practices align with client billing guidelines and firm policies; proactively identify and resolve compliance issues.
• Assist with collections efforts, including tracking outstanding balances, sending reminders, and communicating with clients and attorneys to resolve billing disputes.
• Utilize Aderant (or similar legal billing software) and Microsoft Office Suite (especially Excel) for reporting, data analysis, and process improvements.
• Liaise effectively with attorneys, clients, and internal departments to resolve billing-related inquiries and ensure a smooth workflow.
  
  

Qualifications

• Minimum 3–5 years of legal billing experience in a law firm setting is required. Experience with Aderant is strongly preferred.
• Proficiency in Excel, Microsoft Word, and Outlook is essential.
• Excellent written and verbal communication skills are mandatory. Must be comfortable interacting with professionals at all levels.
• Detail-Oriented: Strong attention to detail and accuracy in billing practices is critical.
• Problem Solving: Ability to investigate and resolve billing and payment discrepancies efficiently and diplomatically.
• Familiarity with client e-billing portals (e.g., BillBlast, Serengeti, CounselLink)
• Experience supporting timekeepers with complex client billing arrangements.