Legal Billing & Operations Senior Associate

Bain Capital; Boston (MA); On-site; USD 90,000 - 105,000; Full time

Job summary

Bain Capital is seeking a Senior Associate - Legal Billing & Administration to support the firm’s legal billing function across the Bain Capital platform. The role partners with Legal, Finance, and investment teams to ensure efficient processing of invoices and to enhance reporting, technology, and controls supporting the function.

The position requires 3–5 years of relevant experience, strong Excel skills, and familiarity with Onit.

Qualifications

• Bachelor’s degree required; degree in accounting, finance, business, or a related field preferred.
• Approximately 3–5 years of relevant experience in legal billing administration, legal operations, accounts payable, accounting, finance, or a related function.
• Experience in a law firm or in-house legal billing environment strongly preferred.
• Experience with legal e-billing and matter management systems.
• Onit experience strongly preferred, including familiarity with Counsel Exchange/CounselGo.
• Strong proficiency in Microsoft Excel and demonstrated ability to work with and analyze large datasets.
• Experience with Workday or another enterprise financial system preferred.
• Strong technology aptitude and demonstrated interest in using technology, automation, and reporting tools to improve processes and drive efficiencies.
• Entrepreneurial and self-directed, with the ability to identify issues, take ownership, and drive matters through resolution with limited oversight.
• Exceptionally organized and detail-oriented, with demonstrated ability to manage high-volume, complex workflows and multiple competing priorities.
• Excellent interpersonal and teaming skills, with the ability to work effectively across Legal, Finance, Accounts Payable, investment teams, senior management, and third-party law firms and vendors.
• Clear, professional, and proactive communicator with strong judgment, accountability, and follow-through.
• Ability to develop effective working relationships with senior stakeholders while also managing the detailed day-to-day responsibilities of the legal billing function.
• Prior experience working with an alternative asset manager or other financial services organization is preferred but not required.

Responsibilities

• Support and drive Bain Capital’s legal billing strategy, including initiatives to ensure the efficient and timely processing and payment of legal invoices and enable meaningful analysis of legal billing data across the Bain Capital platform.
• Administer and maintain Bain Capital funds’ and advisors’ e-billing and matter management platform, Onit, which serves as the financial system of record for legal matters and facilitates the processing and payment of legal invoices.
• Support Bain Capital Onit users and work directly with Onit to troubleshoot and resolve system and workflow issues.
• Coordinate with Bain Capital Legal, Finance, investment teams, and other stakeholders to manage legal matters in Onit, including new matter creation, matter coding and allocation, ongoing maintenance, payment routing, and matter closure.
• Manage a high volume of legal billing activity and proactively monitor invoices throughout the review, approval, and payment process to identify and resolve exceptions, delays, and other issues.
• Communicate regularly with outside counsel and other legal vendors to resolve billing issues, facilitate invoice submission, and support vendor onboarding.
• Partner with the Bain Capital Legal team to maintain and enforce legal billing guidelines, budgets, and other billing requirements.
• Partner closely with Accounts Payable and Finance to facilitate timely and accurate payment of legal invoices and resolve payment, coding, allocation, and reconciliation issues.
• Build and maintain legal billing reports for Bain Capital Legal, Finance, FP&A, and other stakeholders on both a regular and ad hoc basis, including reporting related to accruals, budgets, legal spend, invoice status, and paid fees.
• Provide detailed and accurate analysis of legal billing data across the Bain Capital platform, identifying trends, exceptions, and actionable insights for senior stakeholders.
• Help maintain the accuracy and integrity of legal billing and matter data and identify opportunities to strengthen processes and controls across the invoice lifecycle.
• Leverage technology, data, and automation to improve legal billing processes, reporting, controls, and workflows.
• Proactively identify opportunities to reduce manual processes and develop more scalable and efficient solutions.
• Serve as a knowledgeable resource on legal billing processes and systems and help drive continuous improvement of the legal billing function.

Skills

Excel proficiency

Legal billing analysis

Data analysis

Attention to detail

Stakeholder management

Education

Bachelor’s degree in accounting/finance/business

Tools

Onit

CounselExchange/CounselGo

Workday

Job description

Bain Capital is seeking a Senior Associate - Legal Billing & Administration to support the firm’s legal billing function across the Bain Capital platform. The role partners with Legal, Finance, and investment teams to ensure efficient processing of invoices and to enhance reporting, technology, and controls supporting the function.

The position requires 3–5 years of relevant experience, strong Excel skills, and familiarity with Onit.