Legal Assistant - Workers' Comp Defense (Tampa)

Quintairos, Prieto, Wood & Boyer, P.A.; Tampa (FL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

401(k) with employer match

Paid vacation and personal time off

Paid holidays

Annual performance-based bonuses and薪

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) in Tampa, FL seeks an experienced Legal Assistant to join its Workers' Compensation Defense team. This full-time, in-office role supports multiple attorneys and a high-volume practice with a comprehensive benefits package.

The ideal candidate has 2–3 years of legal assistant experience in insurance defense, preferably with workers' compensation background. Strong organization and communication are essential.

Qualifications

• 2–3 years of experience as a Legal Assistant in an insurance defense law firm preferred.
• Familiarity with civil litigation and Florida workers' compensation procedures preferred; training available for the right candidate.
• Experience managing litigation deadlines, drafting legal correspondence and pleadings, and maintaining high-volume calendars.
• Familiarity with DOAH, electronic court filing systems, CM/ECF, and PACER preferred; training available
• Knowledge of insurance carrier guidelines, medical records retrieval services, and vendor portals is a plus.
• Experience with Litify, Salesforce, or similar legal case management systems is a plus.
• Proficiency in Microsoft Word, Outlook, and Excel
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and time-management abilities
• Ability to prioritize assignments and effectively support multiple attorneys in a fast-paced environment
• Dependable, professional, and able to work independently and collaboratively
• Ability to work full-time, in-office in Tampa, FL

Responsibilities

• Provide administrative and litigation support to multiple attorneys handling workers' compensation defense matters.
• Prepare, draft, format, and proofread legal correspondence, pleadings, motions, notices, and other litigation documents.
• Manage heavy calendaring, including hearings, depositions, mediations, meetings, and critical case deadlines.
• Monitor and calculate litigation deadlines to ensure timely compliance with court and procedural requirements.
• Assist with electronic filing and service of documents through applicable court and administrative filing systems.
• Maintain organized electronic case files, correspondence, and litigation documents.
• Coordinate scheduling and communicate with clients, insurance carriers, opposing counsel, medical providers, and other parties.
• Assist with medical records requests, document retrieval, and coordination with outside vendors.
• Monitor case activity and provide timely updates to attorneys regarding upcoming deadlines and outstanding matters.
• Ensure compliance with insurance carrier guidelines and client-specific reporting requirements.
• Utilize legal case management systems to track case information, correspondence, and assignments.
• Balance competing priorities while providing efficient and reliable support to multiple attorneys.

Skills

Legal support experience

Organizational skills

Communication skills

Tools

DOAH

CM/ECF

PACER

Litify

Salesforce

Job description

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) in Tampa, FL seeks an experienced Legal Assistant to join its Workers' Compensation Defense team. This full-time, in-office role supports multiple attorneys and a high-volume practice with a comprehensive benefits package.

The ideal candidate has 2–3 years of legal assistant experience in insurance defense, preferably with workers' compensation background. Strong organization and communication are essential.