Legal Assistant

Quintairos, Prieto, Wood & Boyer; Tampa (FL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life insurance

401(k) with employer match

Paid vacation and personal time off

Paid holidays

Bonuses and salary reviews

Flexible scheduling in-office

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) in Tampa, FL is seeking an experienced Legal Assistant for its Workers' Compensation Defense team. This full-time, in-office role supports multiple attorneys with administrative and litigation tasks in a high-volume practice.

The ideal candidate has 2–3 years of legal assistant experience in insurance defense, preferably in workers' compensation. Strong organizational and communication skills are essential for success in a fast-paced environment.

Qualifications

• 2–3 years of experience as a Legal Assistant in an insurance defense law firm preferred.
• Workers' compensation defense experience strongly preferred.
• Familiarity with Florida workers' compensation procedures; training available for the right candidate.
• Experience managing litigation deadlines, drafting legal documents, and maintaining high-volume calendars.
• Proficiency with Word, Outlook, and Excel; ability to coordinate with clients, carriers, and counsel.

Responsibilities

• Provide administrative and litigation support to multiple attorneys handling workers' compensation defense matters.
• Draft, format, proofread, and file legal correspondence, pleadings, motions, and notices.
• Manage heavy calendaring: hearings, depositions, mediations, and deadlines.
• Monitor deadlines and ensure timely court filings and procedural compliance.
• Coordinate with clients, insurance carriers, opposing counsel, medical providers, and vendors.
• Maintain organized electronic case files and assist with records requests.

Skills

Legal experience

Attention to detail

Organization

Communication skills

Multitasking

In-office work

Tools

Litify

Salesforce

CM/ECF

PACER

Microsoft Word

Outlook

Excel

Job description

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority owned law firm in the United States, is seeking an experienced Legal Assistant to join our Workers' Compensation Defense team in Tampa, FL. This is a full-time, in-office position offering competitive compensation and a comprehensive benefits package.

About the Role

The Legal Assistant will provide administrative and litigation support to a busy, high-volume Workers' Compensation Defense practice. This position requires a highly organized, detail-oriented professional who can effectively support multiple attorneys, manage competing priorities, and maintain accuracy in a fast-paced legal environment.

The ideal candidate will have 2–3 years of legal assistant experience in insurance defense, preferably with a background in workers' compensation. Candidates with strong insurance defense experience who are eager to learn workers' compensation procedures are encouraged to apply.

Primary Duties and Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys handling workers' compensation defense matters
• Prepare, draft, format, and proofread legal correspondence, pleadings, motions, notices, and other litigation documents
• Manage heavy calendaring, including hearings, depositions, mediations, meetings, and critical case deadlines
• Monitor and calculate litigation deadlines to ensure timely compliance with court and procedural requirements
• Assist with electronic filing and service of documents through applicable court and administrative filing systems
• Maintain organized electronic case files, correspondence, and litigation documents
• Coordinate scheduling and communicate with clients, insurance carriers, opposing counsel, medical providers, and other parties
• Assist with medical records requests, document retrieval, and coordination with outside vendors
• Monitor case activity and provide timely updates to attorneys regarding upcoming deadlines and outstanding matters
• Ensure compliance with insurance carrier guidelines and client-specific reporting requirements
• Utilize legal case management systems to track case information, correspondence, and assignments
• Balance competing priorities while providing efficient and reliable support to multiple attorneys

Qualifications

• 2–3 years of experience as a Legal Assistant in an insurance defense law firm preferred
• Workers' compensation defense experience strongly preferred
• Familiarity with civil litigation and Florida workers' compensation procedures preferred; training available for the right candidate
• Experience managing litigation deadlines, drafting legal correspondence and pleadings, and maintaining high-volume calendars
• Familiarity with DOAH, electronic court filing systems, CM/ECF, and PACER preferred; training available
• Knowledge of insurance carrier guidelines, medical records retrieval services, and vendor portals is a plus
• Experience with Litify, Salesforce, or similar legal case management systems is a plus
• Proficiency in Microsoft Word, Outlook, and Excel
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and time-management abilities
• Ability to prioritize assignments and effectively support multiple attorneys in a fast-paced environment
• Dependable, professional, and able to work independently and collaboratively
• Ability to work full-time, in-office in Tampa, FL

Compensation

Starting Salary: $50,000 annually

Additional compensation opportunities include annual performance-based bonuses and salary increases.

What We Offer

• Medical, dental, and vision insurance
• Life insurance
• 401(k) with employer match
• Paid vacation and personal time off
• Paid holidays
• Annual performance-based bonuses and salary reviews
• Flexible scheduling within an in-office work environment
• Supportive, collaborative, and approachable workplace culture
• Opportunities for professional growth and advancement within a national law firm

QPWB is an Equal Opportunity Employer.