Legal Assistant/Secretary

Rubenstein Law; Newark (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading law firm specializing in personal injury is seeking a dedicated Legal Assistant to join their dynamic team. The role involves assisting attorneys in the Pre-Litigation phase with client communications, document management, and maintaining case updates. Candidates should exhibit strong organizational skills and the ability to handle a high volume of cases efficiently. This position offers comprehensive benefits and opportunities for professional growth within the firm.

Benefits

Paid Time Off (PTO) plus 7 paid holidays

Staff and Attorney bonuses

Medical Benefits (Health, Dental, Vision, STD & LTD)

Group and Optional Life insurance

Employee Assistance Programs

401(k) with company matching

Qualifications

• Minimum of one year office experience required.
• Bilingual (English/Spanish) is a plus but not required.
• Detail-oriented and able to handle a fast-paced environment.

Responsibilities

• Interact daily with clients, medical providers, and insurance companies.
• Gather and verify documentation including police reports and insurance policies.
• Update cases with necessary information, ensuring accuracy and completeness.

Skills

Customer Service

Multitasking

Organizational Skills

Job description

Company Overview

Rubenstein Law has been getting justice for personal injury victims since 1988. Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners,12 board-certified litigators, and over 400 supporting professionals.

Today, Rubenstein Law is recognized as a premier name in Personal Injury, representing clients in a variety of case claims, including auto injuries, slip and fall injuries, catastrophic injuries, premise liability, medical malpractice, child & birth injury, motorcycle accident cases, and traumatic brain injury (TBI) cases. Rubenstein Law's Mass Tort division represents clients nationwide in defective products, dangerous drugs, and chemical cases.

With a strong reputation for success and billions of dollars won for clients, Rubenstein Law continues to grow to meet the needs of victims nationally. As the Firm expands, Rubenstein Law is committed to providing every single client with the excellent care and attention that has built the Firm's reputation and success.

Job Summary

The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.

Responsibilities and Duties

• Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.
• Research and locate all possible Defendants and Insurance coverage.
• Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.
• Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.
• Schedule and maintain Attorney’s calendar.
• Attend client meetings with Attorney.
• Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.
• Preparing demands and closing statements.

Qualifications and Skills

• Bi-lingual: (English/Spanish) plus but not required.
• One year minimum office experience.
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• Able to work at a fast pace with a heavy case volume (65-75 cases)

Benefits

• Paid Time Off (PTO) plus 7-paid holidays
• Staff and Attorney bonuses
• Medical Benefits (Health, Dental, Vision, STD & LTD, and other medical coverages)
• Group and Optional Life insurance
• Employee Assistance Programs
• 401(k) with company matching

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