Legal Coordinator

Internal Revenue Service; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

The New York City Department of Probation seeks a Legal Coordinator to provide administrative support within the Investigations and Trials Unit. The role includes handling correspondence, managing data entry, and assisting with onboarding new staff, ensuring effective office operations. Applicants need a high school diploma and clerical experience, along with strong typing skills.

Qualifications

• One year of satisfactory clerical experience is required.
• Applicants must be permanent in the Clerical Associate title or a comparable title.

Responsibilities

• Handle administrative tasks including mail management and office supply ordering.
• Enter case information and maintain records for attorneys.
• Assist in onboarding new staff and coordinate IT setup.

Skills

Keyboard familiarity

Typing speed of 100 keystrokes per minute

Education

High school diploma or equivalent

Job description

Job Description

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on what works, staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.

The NYC Department of Probation (DOP) is seeking a highly organized, proactive, and resourceful Legal Coordinator to support the Investigations and Trials Unit. Please see the following key responsibilities:

Administrative Support
- Handle all incoming and outgoing mail, including DDLs, correspondence, and appeals.
- Answer and manage incoming phone calls in a professional and timely manner.
- Maintain office supply inventory and place orders as needed, including toner and other essentials.
- Submit book requisitions through Procurement and keep the office library current and organized.
- Order Legal Books for the entire Department

Data Entry & Recordkeeping
- Enter case and matter information into Time Matters for attorneys. (Pull relevant documents from CE/OCA)
- Create and organize physical and digital folders for attorneys as needed.
- Maintain and update VOP statistics bi-weekly for submission to the Commissioner.
- Gather and consolidate VOP data from borough staff into a centralized citywide chart.
- Send reminder emails to staff to ensure timely updates of required data.
- Enter Advocate cases for attorneys and update the SharePoint Excel document that tracks all Advocate cases.

Communications & Coordination
- Send bi-weekly reminder emails to staff regarding updates for the BLA PowerPoint.
- Update and maintain the BLA PowerPoint presentation regularly.
- Collaborate with team members to troubleshoot formatting and document issues.
- Draft and distribute meeting minutes for various meetings.

Staff Onboarding & IT Coordination
- Assist with onboarding of new staff members, including notifying IT for account setup and access.
- Ensure new staff are properly equipped and integrated into office systems and processes.
Document Management & Internal Updates
- Maintain and update the GC (General Counsel) phone roster as needed and distribute to all staff.
- Regularly update the department’s organizational chart to reflect staffing changes.
- Update emergency contact form.
- Additional Berau of Legal Affair projects for the unit as needed.


APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE.

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.