Administrative Assistant (Secretary II) (BE)

Community Unit School District 308; Oswego Township (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading educational institution is seeking an Administrative Assistant (Secretary II) to support the Dean's Office. The role involves handling student discipline and attendance while providing support to staff and students. Ideal candidates are organized, detail-oriented, and possess strong communication skills. Full-time benefits include healthcare and retirement contributions.

Benefits

Healthcare benefits

Employer-paid Life and AD&D insurance

Long Term Disability

Employee Assistance Program (EAP)

100% claim reimbursement program

Qualifications

• Experience in a Dean's Office environment preferred.
• Ability to build trusting relationships with students.

Responsibilities

• Assist building administration with clerical tasks.
• Maintain attendance and discipline data in the Student Information System.

Skills

Highly organized

Flexible

Team-oriented

Attention to detail

Strong communication skills

Bilingual skills

Tools

Excel

Word

Google applications

Job description

Administrative Assistant (Secretary II) (BE)

Join to apply for the Administrative Assistant (Secretary II) (BE) role at Community Unit School District 308.

Job Details

Compensation: Administrative Assistant (Secretary II), $18.50/hour ($19.00/hour for 2025-2026 school year) plus full benefits package.

• Note: The hourly rate includes a mandatory 4.5% retirement contribution to the Illinois Municipal Retirement Fund (IMRF).

Benefits: Full-time employees enjoy healthcare benefits including employer-paid Life and AD&D insurance, Long Term Disability, Employee Assistance Program (EAP), and three medical plans (PPO and HMO options). CUSD also offers a 100% claim reimbursement program for out-of-pocket expenses (excluding ER services) through our RUSH Healthcare reimbursement program.

Work Year & Hours: 203 days, 7:30 A.M. - 4:00 P.M. (may be adjusted by administration).

Union Membership: This position is represented by the Oswego Support Professionals Association (OESPA).

Job Description

To serve as an administrative assistant in the Dean’s Office, handling student discipline, attendance, and providing support to staff and students.

Responsibilities include:

1. Assist building administration with clerical tasks.
2. Answer phone and email inquiries, route calls/messages appropriately.
3. Assist students and parents with questions/issues related to attendance, conduct, detentions, lockers, parking, etc.
4. Maintain attendance, discipline, and other data in the Student Information System (PowerSchool).
5. Perform other duties as assigned to ensure efficient office operations.

Qualifications

• Highly organized, flexible, team-oriented.
• Proficient in Excel, Word, and Google applications.
• Attention to detail and confidentiality.
• Strong communication skills, bilingual skills helpful.
• Experience in a Dean’s Office environment preferred.
• Ability to build trusting relationships with students and exercise discretion.
• Ability to work independently, multi-task, and handle stressful situations.

Additional Details

• Seniority Level: Entry level
• Employment Type: Full-time
• Job Function: Administrative
• Industries: Education Administration Programs