Legal Assistant/ Receptionist

Oaks, Hartline & Daly LLP; Houston (TX); Presencial; USD 32 000 - 42 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Short-term Disability

Long-term Disability

Voluntary Dental, Vision, and Aflac

Paid Time Off

Resumo da oferta

Oaks, Hartline & Daly, LLP in Houston seeks a Legal Assistant/Receptionist to manage front desk, greet clients, answer calls, and support attorneys. You will maintain filing systems and coordinate calendars while ensuring professional client service and confidentiality in a busy estate planning environment.

The role emphasizes document preparation for meetings, timely communication, and organized office management in a law firm setting.

Qualificações

• Previous experience as a receptionist or legal assistant preferred.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills; attention to detail.
• Strong phone handling and active listening abilities.
• Proficiency with technology and ability to learn firm software systems.
• Must act with integrity, professionalism and confidentiality.
• Self-motivation with strong interpersonal skills.

Responsabilidades

• Greet visitors and clients in a courteous and professional manner.
• Answer incoming calls, screen and route to attorneys or staff, take messages.
• Manage calendar appointments for attorneys and coordinate meetings.
• Handle mail, packages, and correspondence.
• Prepare documents for client meetings.
• Record and store client information and documents.
• Maintain accurate filing systems physically and electronically.
• Organize office common areas and maintain equipment.
• Uphold the highest level of client confidentiality.
• Provide exceptional customer service and address inquiries promptly.
• Perform other daily tasks to support firm operations.

Conhecimentos

Reception experience

Prioritization

Communication skills

Organizational skills

Time management

Active listening

Technology proficiency

Integrity and confidentiality

Interpersonal skills

Customer service

Ferramentas

Office software

Descrição da oferta de emprego

Oaks, Hartline & Daly, LLP (OHD) is a distinguished law firm specializing in estate and gift planning, probate and estate administration, trust administration, and business structuring tailored to tax considerations. We are seeking a Legal Assistant/Receptionist to join our law firm. This role is vital in ensuring smooth daily operations by managing front desk responsibilities, maintaining accurate filing systems, and providing exceptional customer support. The ideal candidate is a polished professional who will interact with clients and be the first point of contact for visitors to the firm. This position offers an opportunity to work in a dynamic environment where attention to detail and organizational skills are essential for success. Hours are 9:00 a.m. to 5:30 p.m. Monday through Thursday and 9:0\u00a0a.m. to 4:0\u00a0p.m. Friday. A high level of professionalism and confidentiality is required.

Responsibilities:

• Greet visitors and clients in a courteous and professional manner
• Answer incoming calls, screen and route them to attorneys or staff, take accurate messages, and handle inquiries professionally
• Manage calendar appointments for attorneys, confirm meetings, and coordinate conference rooms
• Handle incoming and outgoing mail, packages, and correspondence
• Prepare documents for client meetings
• Record and store client information and documents
• Maintain accurate filing systems both electronically and physically
• Organize and maintain office common areas
• Maintain office equipment as needed
• Maintain the strictest level of client confidentiality
• Offer exceptional customer service by addressing inquiries promptly and professionally
• Perform any other tasks or functions deemed necessary to the daily operations of the firm

Qualifications:

• Previous experience as a receptionist or legal assistant in the legal field preferred
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Excellent organizational skills, time management skills, and attention to detail
• Strong phone contact handling skills and active listening
• Proficient with technology and ability to learn our software systems
• Ability to act with integrity, professionalism, and confidentiality
• Self-motivated with excellent interpersonal skills
• Strong customer service skills with a friendly demeanor and professional appearance

Short-term Disability

Long-term Disability

Voluntary Coverage including Dental, Vision, and Aflac

Paid Time Off (varies depending on years of service)