Receptionist/Administrative Assistant

O'Hagan Meyer; San Francisco (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental, & V

401(k) Retirement Plan

Life Insurance (Basic, Voluntary, & AD

Paid Time Off (Vacation, Sick Leave, &

Family Leave (Maternity, Paternity)

Short Term & Long-Term Disability

Training & Development

Wellness Resources

Commuter Benefits

Job summary

O'Hagan Meyer is seeking a full-time Receptionist/Administrative Assistant to support a fast-paced office. You will greet clients, operate a multi-line phone system, schedule meetings and assist attorneys and staff. Candidates with 1-2 years of office experience are preferred; recent college grads are encouraged to apply.

This is an in-office, five-days-per-week role with competitive benefits. Excellent interpersonal skills, strong attention to detail, and proficiency with Microsoft Office are

Qualifications

• High school diploma or equivalent.
• 1-2 years of office experience preferred.
• Recent college grads are encouraged to apply.

Responsibilities

• Greet clients and visitors.
• Operate multi-line phone system including transferring calls and voicemails.
• Schedule and confirm appointments.
• Maintain conference room schedule and calendar.
• Set up offices/desks for new hires.
• Create shipping labels (USPS, FedEx).
• Assist with overflow projects such as copying, scanning, deposition preparation, and scheduling.
• Assist with event planning.
• Keep reception area, conference rooms and kitchen clean and presentable.

Skills

MS Office

Adobe PDF

Customer service

Office equipment

Fast-paced environment

Organization

Education

HS Diploma

Tools

Phone system

Copier/Printer/Scanner

Job description

O'Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply. O'Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Duties & Responsibilities

• Greeting Clients and Visitors
• Operating multi line phone system including transferring calls and forwarding voicemails
• Scheduling and confirming appointments
• Maintain firm conference room schedule and calendar
• Set up offices/desks for new hires
• Create USPS, USPS Certified and FedEx shipping labels
• Assist with overflow projects including copying, scanning, preparing deposition exhibits and trial binders, typing, formatting, researching, scheduling and coordinating meetings
• Assist with event planning
• Keeping reception area, conference rooms and kitchen clean, organized and presentable for guests
• Assist with maintaining office supply inventory and replenishing office supplies
• Other projects and duties as assigned

Required Skills & Abilities

• Proficient with Microsoft Office Suite (Word, Excel and Outlook)
• Proficient with Adobe PDF
• Excellent interpersonal and customer service skills
• Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
• Ability to work in fast-paced environment
• Excellent organizational skills and strong attention to detail

Education & Experience

High school diploma or equivalent.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times.

*The Office Receptionist is required to be in-office five days per week.

Pay: $24 to $26 per hour.

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• 401(k) Retirement Plan
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, & Company Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources
• Commuter Benefits

Why Join our Firm?

• Collaborative and supportive team environment
• Opportunities for professional growth and skill development
• Competitive compensation and benefits package

O'Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.