Legal Assistant/Paralegal

Atherton Galardi Mullen & Reeder; West Palm Beach (FL); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Employer paid PPO medical and life

401K with employer match

15 days PTO plus paid holidays

Annual bonus eligibility

Job summary

Atherton Galardi Mullen & Reeder PLLC, a South Florida business litigation boutique, seeks a skilled Legal Assistant to join our dynamic team. The role focuses on managing deadlines, calendars, and document preparation for high-stakes cases, with collaboration across attorneys and staff to ensure smooth operations for our clients.

Qualified applicants will have at least five years of experience as a legal assistant in Florida, proficiency with Adobe and Microsoft Office, and solid knowledge of

Qualifications

• Strong knowledge of legal terminology, processes and court rules/procedures.
• Excellent interpersonal, written and verbal communication skills.
• Superior organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Calendaring state and federal court deadlines.
• Preparing basic notices, filings, and correspondence.
• Proofreading letters, motions, discovery, and pleadings.
• E-filing in state and federal courts.
• Communicating with clients, opposing counsel, vendors, and court personnel.
• Scheduling and preparing for hearings, depositions, mediations, and meetings.
• Pulling and organizing cases from Westlaw.
• Conducting internet research and maintaining organized case files.

Skills

Legal terminology

Organizational skills

Communication skills

Attention to detail

Time management

Education

Bachelor’s degree preferred

Tools

Westlaw

Adobe

Microsoft Word

Excel

Outlook

Job description

Position and Compensation Summary:

Firm: Atherton Galardi Mullen & Reeder PLLC (www.athertonlg.com)

Position: Legal Assistant

Salary: $80,000 (or higher based on experience)

Benefits: Employer paid PPO medical and life insurance, 401k with employer match, 15 days PTO plus paid holidays, annual bonus eligibility,

and other benefits listed below

The Firm and its Philosophy:

Atherton Galardi (www.athertonlg.com) is an established South Florida business litigation boutique seeking a motivated legal assistant who wants to assist our lawyers with interesting, high-stakes business litigation cases. We represent public companies, private equity groups, and closely held businesses in corporate governance disputes, M&A litigation, business torts, executive compensation and restrictive covenant claims, and class actions. We also represent large law firms in legal malpractice cases, and we defend national and regional news media clients in defamation and public access cases.

Each of our attorneys were previously with large national law firms or regional law firms with national practices. We provide the same top tier representation offered by Am Law 100 firms while giving lawyers and staff the opportunity to obtain hands‑on experience, personal mentoring, sophisticated client exposure, and professional flexibility which boutique firms are uniquely positioned to deliver.

We recognize that the individuals working at the firm are its greatest assets and we value them accordingly. We cultivate a supportive and collaborative environment, where everyone can thrive professionally and personally.It takes a team to deliver the level of service that we provide our clients. If you are interested in doing high-level work at a firm that will appreciate and recognize your contributions, please apply to join us.

Position Overview:

We are seeking a skilled and detail-oriented full‑time Legal Assistant to join our dynamic litigation team. The ideal candidate will have a strong background in state and federal court litigation, and thrive in a collaborative, team environment. This role involves managing case deadlines and attorney calendars, helping facilitate the progress of cases, and administrative tasks to ensure the smooth operation of the practice for the benefit of its clients.

Key Responsibilities:

• Calendaring state and federal court deadlines
• Preparing basic notices, filings, and correspondence
• Proofreading letters, motions, discovery, and pleadings
• E‑filing in state and federal courts
• Communicating with clients, opposing counsel, vendors (such as court reporters, process servers, and e‑discovery providers)
• Communicating with court personnel in a professional and courteous manner
• Scheduling and preparing for hearings, depositions, mediations, and meetings
• Pulling and organizing cases from Westlaw
• Conducting internet researchMaintaining organized and accurate case files, both physical and electronic
• Preserving confidentiality, sensitivity and discretion when handling client matters
• Assisting with administrative tasks

Qualifications:

• Minimum of 5 years of experience as a legal assistant in Florida
• Familiarity with state and federal court rules
• Proficiency with Adobe and Microsoft Word, Excel, and Outlook
• Proficiency with court e‑filing systems
• Strong knowledge of legal terminology, processes, and court rules/procedures
• Excellent interpersonal, written and verbal communication skills
• Superior organizational skills and attention to detail
• Ability to manage multiple priorities and work independently
• Bachelor’s degree preferred but not required

What We Offer:

• Above market salary based on experience
• Benefits eligibility, including paid vacation and PTO, medical, dental and vision insurance, 401K with employer match, annual bonuses, and more
• A supportive, respectful and team‑oriented work environment
• Opportunities for professional development

Atherton Galardi is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.