Legal Assistant Litigation

Law Firm; Nevada (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

National law firm in Reno seeks a litigation legal assistant to support a successful litigation team. You will handle comprehensive administrative duties for attorneys and clients, draft and edit legal documents, manage calendars and filings, and assist billing while maintaining confidentiality and privilege.

Ideal candidates have 3–5 years of legal admin experience, strong proofreading, high typing speed, and excellent communication with attorneys and clients.

Qualifications

• Minimum 3–5 years of relevant legal administrative experience.
• Proficient typing and transcription with high accuracy.
• Strong proofreading and editing of legal correspondence and documents.

Responsibilities

• Deliver comprehensive administrative support to attorneys and clients with accuracy.
• Draft, edit, and proofread legal documents and memoranda.
• Coordinate calendars, filing, and e-filing of legal papers with courts.
• Screen calls, manage messages, and communicate with clients and vendors.
• Assist with billing processes, including proofreading proformas and invoices.
• Maintain confidential client files and uphold attorney-client privilege.
• Collaborate with reception, accounting, IT, marketing, and records teams.

Skills

Legal terminology

Typing 70 wpm

Proofreading

Organizational skills

Communication

Interpersonal skills

Phone & email etiquette

Attention to detail

Workflow management

Ability to work extended hours

Education

High school diploma or equivalent

Job description

Job Description

National law firm with a strong presence in the Reno market has an immediate opening for a litigation legal assistant. The successful candidate will work with a successful and established litigation team.

Responsibilities:

• Deliver comprehensive administrative support to attorneys and clients, ensuring accuracy and attention to detail in all assigned tasks.
• Utilize office technology, including computers, word processing software, transcription tools, copiers, scanners, and telecommunication equipment, to complete tasks efficiently.
• Draft, edit, and proofread correspondence, legal documents, and memoranda with a high level of accuracy.
• Communicate effectively with attorneys, clients, courts, and vendors via email, phone, and other platforms.
• Screen and route incoming calls; take accurate messages and manage call follow-up as needed.
• Review, sort, and distribute incoming mail; ensure timely preparation and dispatch of outgoing correspondence and filings.
• Open new matters, initiate conflict checks, maintain physical and electronic client files, and coordinate file closure processes.
• Greet and assist clients and visitors in a professional manner, maintaining confidentiality and upholding the attorney-client privilege.
• Assist with billing processes, including proofreading proformas, making edits, and processing invoices for client matters.
• Track and manage attorney expenses and reimbursements in compliance with Firm policies.
• Collaborate with administrative departments such as reception, accounting, information technology, marketing, and records to support Firm operations.
• Provide overflow assistance with typing, scanning, copying, and other clerical tasks as needed.
• Maintain and monitor attorney calendars by scheduling meetings, court appearances, depositions, and travel, while tracking deadlines and filing requirements.
• Coordinate and execute timely e-filing of legal documents with various courts and agencies.
• Act as a liaison for attorneys by managing delegated tasks, gathering information, and exercising judgment to determine appropriate actions or escalation.

Qualifications, Skills and Abilities Required:

• Strong written communication skills, including the ability to proofread and edit legal correspondence and documents for grammar, spelling, and typographical accuracy.
• Basic math proficiency to perform routine calculations and verify numerical data, typically acquired through a high school diploma or equivalent.
• 3-5 years of relevant legal administrative experience, with a working knowledge of law office procedures, document formatting, and legal terminology.
• Proficiency in typing and transcription, including the ability to accurately type at a minimum of 70 words per minute from dictation or draft.
• Excellent organizational skills, with the ability to prioritize multiple tasks and manage competing deadlines under time constraints.
• Strong interpersonal and communication skills, with the ability to interact professionally with attorneys, clients, and team members across all levels.
• Comfortable communicating by phone and email with courtesy, discretion, and professionalism.
• High attention to detail and accuracy, with the ability to manage multiple responsibilities simultaneously.
• Proven ability to manage workflow, delegate when appropriate, and ensure timely completion of assignments.
• Ability to maintain focus and efficiency while managing a high volume of information and deadlines in a fast-paced environment.
• Willingness to work extended or irregular hours when necessary to meet case deadlines or support attorney needs.

Company Description

The firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together!